Contracts Administrator

Vestas; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

18 weeks Paid Primary Carers Leave

3 weeks Paid Secondary Carers Leave

Employee Assistance Program

Job summary

Vestas is seeking a Contracts Administrator in Melbourne to join the CPX team. You will work with Construction, Legal and Procurement to protect commercial interests and ensure contractual compliance on wind energy projects, from proposals to handover.

The role emphasizes reviewing variations, managing EOTs, maintaining registers, supporting dispute resolution, and coordinating with subcontractors, client and on-site teams to keep projects on schedule and within contract terms.

Qualifications

• 3+ years of Contract Administration experience in civil and electrical works on large EPC projects.
• Degree qualified in engineering, law or finance.
• Solid contractual experience within construction (civil/infrastructure, renewable energy) in a project environment.
• Experience with a Tier 1 or Tier 2 contractor is preferred but not essential.
• Strong health and safety mindset and ability to collaborate across cultures.

Responsibilities

• Monitor Subcontractor's Rate of Progress and coordinate review of variations and delay claims.
• Provide ongoing commercial support ensuring suppliers, vendors and subcontractors adhere to contract terms.
• Operate and maintain variation registers, Delay Notices & Extension of Time (EOT) registers, Risk Registers.
• Ensure Client and Subcontractors bonds and insurances remain compliant.
• Draft and review contractual correspondence with Clients, Subcontractors, Contracts Manager and construction team.
• Draft and review EOT notices with Construction team.
• Manage contractual issues and issue correspondences timely.
• Assist in monitoring upstream program and capture potential delay and prevention issues.
• Assist with review of monthly payment claims and issue payment certificates.

Skills

Contract administration

Construction/Contract Law

Stakeholder collaboration

Health and safety mindset

Education

Engineering degree

Law degree

Finance degree

Tools

Primavera

Microsoft Project

Procore

Job description

With a clear vision to lead the world in sustainable energy solutions, our entire focus is on developing and implementing sustainable energy solutions. Vestas has been recognized as the world's most sustainable company. Join our global team and be part of this incredible opportunity.

Construction & Operations APAC > Contract & Bid Management > Contract Management AUNZ

The Contracts Administrator is a construction role which sits in the Contracts Management department within the broader Customer Project Execution (CPX) team. The CPX team is responsible for constructing wind farms, from producing proposals for developers to hand over to the Service organisation.

Working collaboratively with the Construction, Legal, and Procurement teams, as well as with other relevant stakeholders, including the Client/Principal and Subcontractors, the Contracts Administrator preserves the company's commercial interests while ensuring contractual compliance.

Responsibilities

• Monitor Subcontractor's Rate of Progress and coordinate with the Construction team the review of variations and delay claims made by Subcontractors
• Providing ongoing commercial support - ensuring that suppliers, vendors and subcontractors of the project are adhering to the terms and conditions under which they were engaged
  • Operate and maintain commercial and contract systems including Variation Registers, Delay Notices & Extension of Time (EOT) Claim Registers, Risk Registers
  • Ensuring that the Client and Subcontractors' bonds and insurances remain in compliance with contractual requirements
• Support in dispute resolution processes as required
• Review documentation and coordinate with the Construction team on site as to the validity of variations, both upstream and downstream
• Drafting contractual correspondence to clients and subcontractors in coordination with the Contracts Manager and construction team
• Drafting and review of EOT notices in coordination with the Construction team
• Efficient and timely management of contractual issues and issuance of contractual correspondences
• Assist in monitoring the upstream program and capture all potential delay and prevention issues of the Client/Principal
• Assist the Construction team with the review of monthly payment claims made by Subcontractors and ensure timely issuance of payment certificates and overall contractual and SOPA compliance
• Involvement in the negotiation of new upstream and downstream contracts for upcoming projects and providing advice to the Legal and Procurement teams from a contracts management perspective

Qualifications

We are looking for a person with qualifications and experience that align with the below. We are open to receiving applications from candidates who may not meet all criteria but can demonstrate relevant experience.

• 3+ years of Contract Administration experience in civil and electrical works, with experience working on large EPC projects
  • An understanding of wind energy and power infrastructure
  • Degree qualified in a relevant area (engineering, law, finance)
• Solid contractual experience within the construction industry (civil/infrastructure, renewable energy, oil and gas - EPC/EPCM desirable) within a project environment
• Experience with a Tier 1 or Tier 2 contractor is preferred but not essential
  • Ability to find simplicity in the midst of complexity
  • Primavera or Microsoft Project experience would be beneficial but not mandatory, as would experience with Procore
• Strong health and safety mindset
• Able to collaborate across cultures and fostering a supportive team environment
• Knowledge in Construction/Contract Law
• Passion for large-scale renewable energy projects

Additional Information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role.
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.
• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• 18 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number).

We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry".

Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

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