Contracts Administrator

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Robert Bird Group is seeking a Contracts Administrator to join our Brisbane team, supporting contract administration, project documentation and commercial processes across Queensland operations. The role reports to the Office Manager and offers collaboration with project teams and stakeholders to deliver diverse engineering projects.

Key duties include contract prep, variations, invoicing, meeting coordination, and maintaining filing systems, with a focus on accuracy and process improvement

Qualifications

• Minimum 3 years' experience in contracts administration within professional services, engineering or construction.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Intermediate to advanced skills using the Microsoft Office Suite.
• High accuracy of work and exceptional attention to detail.
• Ability to work independently and as part of a collaborative team.
• Strong work ethic, positive attitude and willingness to contribute in a fast-paced environment.

Responsibilities

• Preparation and administration of contracts, contract variations, fee submissions and project correspondence.
• Supporting project teams with project setup, invoicing and other commercial administration activities.
• Coordinating submissions, capability statements, presentations and client documentation.
• Maintaining project information, records, filing systems and archiving in accordance with company procedures.
• Providing administrative support to senior managers, project teams and office operations.
• Coordinating meetings, travel and accommodation bookings as required.
• Supporting the continuous improvement of administrative processes, systems and quality standards.

Skills

Contract administration

Time management

Communication skills

Team collaboration

Attention to detail

Independent worker

Tools

Microsoft Office

Job description

Play a key role in supporting the successful delivery of engineering projects across Queensland Work in a truly flexible environment, in a hybrid role, with an incredibly supportive team Environment where collaboration and innovation are encouraged Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group

About Robert Bird Group (RBG)

Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through ‘the relentless pursuit of engineering excellence’ across all projects. We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative, and proactive ideas.

The Role

We are currently seeking a Contracts Administrator to join our Brisbane team. Reporting to the Office Manager, the successful candidate will play a key role in supporting the effective administration of contracts, project documentation and commercial processes across our Queensland operations. The role offers the opportunity to work closely with project teams and stakeholders, contributing to the successful delivery of a diverse range of engineering projects.

Your duties will include, but will not be limited to, the following:

• Preparation and administration of contracts, contract variations, fee submissions and project correspondence
• Supporting project teams with project setup, invoicing and other commercial administration activities
• Coordinating submissions, capability statements, presentations and client documentation
• Maintaining project information, records, filing systems and archiving in accordance with company procedures
• Providing administrative support to senior managers, project teams and office operations
• Coordinating meetings, travel and accommodation bookings as required
• Supporting the continuous improvement of administrative processes, systems and quality standards

About You

• Minimum 3 years' experience working as a Contracts Administrator within a professional services, engineering or construction environment
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Intermediate to advanced skills using the Microsoft Office Suite
• High accuracy of work and exceptional attention to detail
• Ability to work independently and as part of a collaborative team
• Strong work ethic, positive attitude and willingness to contribute to a fast-paced environment

RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.

Robert Bird Group is a global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects. We strive for good to a great design by transforming inspiring concepts into buildable designs through innovative, collaborative, and proactive solutions. RBG offers a collaborative and engaging environment, as our people are core to our business, and we believe diverse and effective teams of individuals is key to our success.