Contracts Administrator

GR Engineering Services; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Weekly pay cycle

ASX-listed stability

Collaborative team environment

Career development opportunities

Employee Assistance Program

Job summary

GR Engineering Services Limited (GRES) in Brisbane CBD is seeking an experienced Contracts Administrator to support the contracts team. You will thrive in a dynamic, detail‑oriented environment, building strong relationships with internal and external parties and ensuring contract compliance across the project lifecycle.

This role offers growth opportunities as the company expands, with weekly pay and a strong ASX-backed financial position.

Qualifications

• Minimum of 5 years’ experience in contract administration.
• Experience with computerized procurement and logistics systems.
• Understanding of Australian Standard AS 4911 and AS 4000 terms.
• Ability to work with varying seniority levels (staff to executives).
• Proficient in Microsoft Office, especially Excel.
• Tertiary qualifications in Contracts, Business Administration or related field.
• Experience in mining/construction industries.

Responsibilities

• Plan, document and coordinate procurement-related tasks and vendor contracts.
• Liaise with clients, suppliers, manufacturers and service providers professionally.
• Prepare tender packages and manage tender processes with engineers and client reps.
• Draft formal correspondence and respond to RFT queries promptly.
• Maintain filing systems for vendor materials and services receipts.
• Monitor procurement schedules against overall delivery timelines.
• Act as first point of contact to interpret contract terms and resolve issues.

Skills

Contract admin

Procurement systems

Stakeholder liaison

Problem solving

MS Office

MS Excel

Education

Contracts/Business degree

Tools

ERP systems

Contract management tools

Job description

• Great opportunity to join a growing Team
• Be part of some ground breaking projects
• Weekly pay cycle & great location in the BNE CBD

Do you want to work for a company who provides the financial peace of mind of a major ASX-listed company with the heart of a family business?

With a massive project pipeline, a hands-on leadership team, and the security of our industry reputation, your future is secured.

Our success is built collectively, through collaboration, trust, and a shared commitment to excellence.

Prioritising diversity, professional growth and autonomy, we pride ourselves on measurable outcomes. With us you aren't a number, but a trusted part of a team committed to delivering outstanding outcomes for our global clients.

You are empowered to take ownership of your role while working across full project lifecycles. We offer stretch opportunities early and direct mentorship to ensure our teams have the chance to develop new skills and knowledge.

About Us

GR Engineering Services Limited (GRES) is a leading process engineering consulting and contracting company that specialises in providing high quality engineering design and construction services to the mining and mineral processing industries.

We currently have multiple projects on the go and our projection for growth means we are actively looking for talent across all areas of our business.

The Opportunity

We are seeking an experienced and motivated Contracts Administrator to support our contracts team in our Brisbane CBD Office .

This role require a self-starter, who thrives in a dynamic team environment, has a commitment to quality, great attention to detail and a proven ability to build strong working relationships with both internal and external parties.

This is an exciting time to join GRES as we are experiencing significant growth providing great opportunities for you to develop alongside us.

Key Responsibilities of the role:

• Planning, documenting and coordinating tasks related to the procurement of goods, services and vendor contracts ensuring that all parties are complicit with the terms of the contract
• Liaise with clients, suppliers, manufacturers and service provider personnel professionally, ethically and efficiently
• Preparation of tender packages including managing the tender process in collaboration with the Package Engineers, Contract Manager and Client Representatives
• Writing formal correspondence relating to tender addendums, and responding to RFT queries in a timely manner
• Record and maintain a filing system for all receipts pertaining to vendors, materials and services
• Monitor the procurement schedule in accordance with the overall delivery schedule
• Be the first point of call for any queries that arise between partiers to interpret the terms of the contract to resolve any issues before seeking external help

Skills/Qualifications: ( all essential )

• Minimum of 5 years’ experience in a contract administration or similar position
• Experience with computerised procurement and logistics systems, and their operation and applications
• Have a basic understanding of Australian Standard Suite of Contracts Terms & Conditions (AS4911 & AS4000)
• Ability to work with varying seniority levels, including staff, managers and external partners
• Ability to analyse problems and strategize best possible solutions
• Proficient across the Microsoft office suite
• Tertiary Qualifications in Contracts, Business Administration or related field
• Experience working in the mining/construction industry

What's on Offer?

With over 800 employees across Australia and overseas, our focus is to create a rewarding working environment where you will be valued and appreciated for your knowledge, experience, and innovative mindset.

Here at GRES, We Offer:

• The financial stability of a 40 plus year ASX listed company.
• Attractive remuneration package on a weekly pay cycle.
• A collaborative and supportive team environment with the tools and resources to succeed.
• Opportunities for career growth and professional development as the business continues to expand.
• Employee Assistance Program (EAP) – wellbeing support available for you and your family.

As an equal opportunity employer, GRES is committed to fostering diversity, equity, and inclusion, recognising that they enrich our collective knowledge, capabilities, and expertise.

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