Contract Administrator - Construction

Samssons Projects; City of Melbourne; On-site; AUD 70,000 - 105,000; Full time

Benefits offered by this job

Collaborative team

Diverse projects

Growth opportunity

Competitive salary

Job summary

Samssons Projects invites applications for a Contract Administrator to support financial and contractual management on residential and commercial construction projects in Melbourne. The role works closely with site teams, consultants, and clients, from pre-contract through to completion.

You will manage contracts, variations, and scoping of work, ensure invoice accuracy, and collaborate with subcontractors and suppliers in a small, collaborative team environment.

Qualifications

• Proven experience as a Contract Administrator within the construction industry
• Experience in residential and/or commercial projects
• Relevant qualification in Construction Management, Building, or related discipline
• Excellent written and verbal communication skills

Responsibilities

• Prepare, review, and manage construction contracts, variations, and scopes of work
• Administer subcontractor progress claims, payment schedules, and final accounts
• Assess subcontractor and supplier invoices for accuracy and compliance
• Prepare and issue subcontract agreements
• Manage variations, extensions of time, and contractual correspondence
• Assist with procurement of subcontractors and suppliers
• Facilitate and manage the shop drawing process with subcontractors and consultants
• Facilitate and manage RFIs from the site team and from subcontractors
• Maintain accurate project records and documentation
• Liaise with project managers, site supervisors, consultants, and clients
• Ensure compliance with contract terms, company procedures, and relevant legislation

Skills

Contract administration

Communication skills

Attention to detail

Time management

Procore experience

Education

Construction Management qualification

Tools

Microsoft Excel

Microsoft Word

Procore

Job description

Contract Administrator

Thornbury, Melbourne VIC | Full Time | Construction Administration

About Us

Samssons Projects is a growing Melbourne-based construction company delivering high-quality building projects across the residential and commercial sectors. With a strong reputation for reliability, quality workmanship, and collaborative project delivery, we work closely with clients, consultants, and subcontractors to bring projects in on time and within budget. Due to continued growth across our project pipeline, we are seeking an experienced and motivated Contract Administrator to join our team.

About the Role

Reporting directly to the Director / Project Manager, the Contract Administrator will play a key role in supporting the financial and contractual management of construction projects from pre-contract through to completion. This is a hands-on role suited to someone who thrives in a small, collaborative environment and enjoys working closely with site teams, consultants, and clients across both residential and commercial projects.

Key Responsibilities

• Prepare, review, and manage construction contracts, variations, and scopes of work
• Administer subcontractor progress claims, payment schedules, and final accounts
• Assess subcontractor and supplier invoices for accuracy and compliance
• Prepare and issue subcontract agreements
• Manage variations, extensions of time, and contractual correspondence
• Assist with procurement of subcontractors and suppliers
• Facilitate and manage the shop drawing process with subcontractors and consultants
• Facilitate and manage RFIs from the site team and from subcontractors
• Maintain accurate project records and documentation
• Liaise with project managers, site supervisors, consultants, and clients
• Ensure compliance with contract terms, company procedures, and relevant legislation

About You

• Proven experience as a Contract Administrator within the construction industry
• Experience working across residential and/or commercial projects
• Experience in a small to mid-sized building company preferred
• Strong understanding of construction contracts
• Excellent written and verbal communication skills
• Strong attention to detail and organisational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office (Excel, Word); experience with Procore highly regarded
• Relevant qualification in Construction Management, Building, or a related discipline

What We Offer

• Collaborative, supportive team environment
• Exposure to a diverse range of residential and commercial projects
• Opportunity to grow with an expanding business
• Competitive salary package commensurate with experience

If you are a proactive Contract Administrator looking to join a close-knit construction team, we'd love to hear from you.

Please note: Only shortlisted candidates will be contacted. Applicants must be based in Australia and have full working rights.