Contract Administrator

Brown Recruitment Services; Cleveland; On-site; AUD 75,000 - 110,000; Full time

Job summary

Brown Recruitment Services in Cleveland, QLD is seeking an experienced Contracts Administrator to join our client’s team working on residential, fit out, civil and commercial construction projects. You will oversee contract documentation, ensure compliance, manage timelines and facilitate clear communication between parties.

You bring at least five years in contract administration, proficiency with contract management software and MS Office, and strong organizational and negotiation skills.

Qualifications

• Minimum of 5 years' contract administration experience.
• Proficiency with contract management software and MS Office.
• Strong organisational and time management skills.
• Excellent communication and negotiation abilities.
• Willing to consider applicants moving from residential, fit-out or civil.
• Attention to detail and accurate documentation.
• Experience with project management practices is desirable.

Responsibilities

• Prepare, review, and maintain contract docs.
• Monitor performance and adherence to terms.
• Manage timelines, milestones, deadlines.
• Process invoices, payment claims, variations.
• Maintain contract registers and records.
• Liaise with clients, contractors, consultants, stakeholders.
• Identify and manage contractual risks and disputes.
• Prepare contract status reports for management.
• Ensure compliance with contract conditions and safety laws.
• Assist with tender docs and contract negotiations.

Skills

Contract admin

MS Office

Contract software

Organization

Communication

Negotiation

Project management

Attention to detail

Stakeholder mgmt

Problem-solving

Tools

Contract management software

Job description

Brown Recruitment Services – Cleveland QLD

Are you a Contracts Administrator working in the residential space, fit out space or civil space looking to move into head contractor new build commercial construction? We are representing a client who builds commercial projects across apartments, townhouses, industrial and health projects, who is seeking a Contract Administrator to join their team. As Contract Administrator, you will be responsible for overseeing contract documentation, ensuring compliance with contractual obligations, managing project timelines, and facilitating effective communication between all parties involved in construction projects. This position is essential to the successful delivery of construction projects and the protection of the company's interests throughout the project lifecycle.

Key responsibilities

• Preparing, reviewing and maintaining comprehensive contract documentation, including agreements, variations and correspondence
• Monitoring contract performance and ensuring all parties adhere to contractual terms and conditions
• Managing project timelines, milestones and deadlines to ensure projects progress on schedule
• Processing and authorising invoices, payment claims and variations in accordance with contract terms
• Maintaining accurate contract registers, records and databases for easy retrieval and reference
• Liaising between clients, contractors, consultants and internal stakeholders to resolve issues and clarify contractual matters
• Identifying and managing potential contractual risks and disputes
• Preparing regular contract status reports and project updates for management and stakeholders
• Ensuring compliance with contract conditions, safety requirements and relevant legislation
• Assisting with tender documentation and contract negotiation processes

What we're looking for

• Proven experience in contract administration with a minimum of 5 years experience
• Proficiency in contract management software and Microsoft Office applications
• Excellent organisational and time management skills with the ability to manage multiple contracts simultaneously
• Strong communication and negotiation skills with the ability to work effectively with diverse stakeholders
• Happy to look at applicants who want to move away from residential, fit out or civil
• Attention to detail and accuracy in documentation and record-keeping
• Problem-solving abilities and a proactive approach to identifying and resolving issues
• Experience with project management practices and methodologies is highly desirable

About us

Brown Recruitment Services is a leading recruitment firm specialising in connecting talented professionals with opportunities in the construction and related industries. We pride ourselves on our expertise in identifying and placing skilled individuals who contribute to the success of our clients' projects. Our mission is to build strong partnerships with both employers and candidates, ensuring excellent outcomes and long-term career satisfaction. We are dedicated to supporting professional growth and fostering a culture of excellence within the construction sector.