Compliance & Contracts Admin Specialist

CSIRO; Sydney; On-site; AUD 76,000 - 96,000; Full time

Job summary

CSIRO, Australia's national science agency, is seeking an experienced Administrative Support professional to join the Assets & Compliance team. The role focuses on coordinating procurement documentation, maintaining systems and records, and delivering high-quality administrative support to ensure governance and regulatory alignment.

You will handle documentation, reporting, and communications across compliance functions, while supporting audits, contract administration, and system improvements

Qualifications

• Relevant trade certificate/diploma/bachelor’s degree or equivalent relevant work experience in Administrative Services.
• Demonstrated experience providing administrative support in a compliance, procurement or contract management environment, including coordinating documentation, processes and records in line with organisational and regulatory requirements.
• Strong organisational and coordination skills, with the ability to manage competing priorities, track milestones and ensure timely completion of compliance activities and documentation.
• Proven ability to maintain accurate records and administrative systems, including document control, version management and ensuring data integrity across platforms (e.g. SharePoint or similar).
• Ability to analyse and interpret data and communicate effectively with stakeholders, including preparing reports, identifying trends or gaps, and managing correspondence to support informed decision-making.
• Proven ability to work independently as well as collaboratively within a team environment.

Responsibilities

• Coordinating mobilisation activities, including tracking key milestones, documentation readiness, and stakeholder communications.
• Managing and maintaining compliance documentation such as SWMS, MOPs, permits, and assurance records within designated systems (e.g. SharePoint).
• Supporting procurement processes, including raising purchase requests, maintaining procurement documentation, and liaising with vendors and internal teams.
• Assisting with contract administration, including document control, variations, and record keeping.
• Monitoring compliance requirements and deadlines, ensuring all pre-start and ongoing obligations are met.
• Analysing compliance reports and data to identify gaps, trends, and areas requiring follow-up.
• Coordinating compliance-related communications, including managing inboxes, distributing key updates, and ensuring stakeholders are informed of requirements and timeframes.
• Supporting audits and assurance activities by preparing documentation, tracking actions, and maintaining evidence registers.
• Maintaining accurate records across systems and ensuring version control and document integrity.
• Providing general administrative support across systems, compliance, and operational processes.
• Under limited supervision, undertake a range of administrative tasks in accordance with established procedures.
• Apply discretion as required in selecting the most appropriate method and sequence of completing tasks.
• Recommend improvements to systems and procedures and implement any approved changes.
• Perform other duties as directed.

Skills

Administrative support

Organization

Stakeholder coordination

Data interpretation

Communication

Education

Trade certificate/diploma

Bachelor’s degree or equivalent

Tools

SharePoint

Documentation systems

Job description

CSIRO, Australia's national science agency, is seeking an experienced Administrative Support professional to join the Assets & Compliance team. The role focuses on coordinating procurement documentation, maintaining systems and records, and delivering high-quality administrative support to ensure governance and regulatory alignment.

You will handle documentation, reporting, and communications across compliance functions, while supporting audits, contract administration, and system improvements