Clinical Trials Assistant

Melanoma Institute Australia; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Melanoma Institute Australia in North Sydney is seeking a Clinical Trials Assistant to join our Clinical Trials Unit. The role provides administrative, operational and research support across trials from start-up through close-out, working with Coordinators and the trials team to assist with participant coordination and study documentation.

You will maintain trial records, assist with scheduling, logistics, and regulatory documentation in a multidisciplinary environment, contributing to

Qualifications

• Experience in administrative support, document control, records management or a similar role.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Ability to work effectively as part of a multidisciplinary team.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Ability to handle confidential and sensitive information.
• Willingness to learn clinical research processes, GCP requirements and study-specific procedures.

Responsibilities

• Support Clinical Trials Coordinators with day-to-day coordination of clinical trial activities.
• Assist with participant scheduling, appointment reminders and visit logistics.
• Maintain participant tracking logs, trial documentation and study records.
• Prepare participant materials, source document binders and study documentation.
• Coordinate imaging requests, scan tracking and other trial-related logistics.
• Support study start-up, ongoing trial activities and study close-out.
• Maintain Investigator Site Files and other regulatory and trial documentation.
• Assist with monitoring visits, audits and inspections.
• Liaise with internal teams, sponsors, CROs, vendors and service providers.
• Support trial equipment, supplies, temperature monitoring and other operational requirements.
• Carry out activities in line with study protocols, SOPs, GCP and relevant regulatory requirements.

Job description

Melanoma Institute Australia (MIA) is an independent, non – profit organisation located in North Sydney. MIA is formally affiliated with the University of Sydney and collaborates with individuals at St Vincent’s, Mater Health and Royal Prince Alfred Hospital to improve the outcome for patients with melanoma. Each year around 2,000 new melanoma patients are referred to MIA and approximately 20,000 follow-ups occur. MIA has become a major referral centre for melanoma patients in NSW and overseas.

We are seeking a Clinical Trials Assistant to join our Clinical Trials Unit.

This is a varied role providing administrative, operational and research support across clinical trials, from study start-up through to conduct and close-out. Working closely with Clinical Trials Coordinators and the wider clinical trials team, you will support participant coordination, study documentation, trial administration and day-to-day operational activities.

Key Responsibilities

• Support Clinical Trials Coordinators with the day-to-day coordination of clinical trial activities
• Assist with participant scheduling, appointment reminders and visit logistics
• Maintain participant tracking logs, trial documentation and study records
• Prepare participant materials, source document binders and study documentation
• Coordinate imaging requests, scan tracking and other trial-related logistics
• Support study start-up, ongoing trial activities and study close-out
• Maintain Investigator Site Files and other regulatory and trial documentation
• Assist with monitoring visits, audits and inspections
• Liaise with internal teams, sponsors, CROs, vendors and service providers
• Support trial equipment, supplies, temperature monitoring and other operational requirements
• Carry out activities in line with study protocols, SOPs, GCP and relevant regulatory requirements

About You

You will have strong administration and organisational skills, excellent attention to detail and the ability to manage competing priorities in a busy environment.

You Will Also Have

• Bachelor’s degree in science, health science or a related discipline
• Experience in administrative support, document control, records management or a similar role
• Experience providing administrative or coordination support within a healthcare, research, academic or clinical environment
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Strong organisational and time-management skills
• The ability to work effectively as part of a multidisciplinary team
• Proficiency in Microsoft Word, Excel, Outlook and Teams
• The ability to handle confidential and sensitive information appropriately
• A willingness to learn clinical research processes, GCP requirements and study‑specific procedures

Desirable Requirements

• Previous experience in clinical trials or clinical research, knowledge of ICH-GCP, or experience with clinical trial systems and documentation would be highly regarded.

Only applicants with full working rights within Australia should apply. Student visa holders are not eligible for this role. Only successful applicants will be contacted. Please no recruitment agencies.

Application will close on 30 September 2026. Due to the overwhelming response, we will only be contacting candidates we wish to interview.

We pay our respects to the Traditional Custodians of the lands on which Melanoma Institute Australia works, and their Elders both past and present, and acknowledge the deep, continuing connection of Aboriginal and Torres Strait Islander peoples to the land, waters, and sky.