Clinical Trials Admin & Documentation Coordinator

GDG on Campus | University of Sydney; Sydney; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Generous cultural leave

Indigenous professional programs

YURA network

Tax‑efficient salary packaging

Job summary

University of Sydney, Sydney Clinical Trials Centre, is seeking a Clinical Trial Assistant to support the delivery of high-quality clinical trial activities across multiple projects. You will maintain trial documentation, coordinate daily administrative functions, and ensure smooth operation of trial-related tasks under leadership.

The role focuses on information management, staff and site support, and adherence to ICH GCP guidelines, with a strong emphasis on accuracy, timeliness, and

Qualifications

• Bachelor’s degree in Public Health or a relevant field.
• Demonstrated experience in high-volume administrative environments, ideally within health or clinical trial settings, with strong attention to detail and accuracy.
• Well-developed communication and interpersonal skills, with the ability to work independently under general direction and collaboratively within diverse teams.
• Strong problem-solving skills with the ability to prioritise competing tasks, use initiative and exercise sound judgement in resolving issues.
• Working knowledge of clinical trials processes, including ICH GCP guidelines, protocol requirements, medical terminology, and basic clinical trials administration.
• Proficiency with database systems, content management systems and the Microsoft Office suite, including managing electronic documentation and spreadsheets.

Responsibilities

• Provide high-level administrative and operational support by delivering efficient daily services, coordinating correspondence, and maintaining accurate records and filing systems.
• Coordinate administrative tasks for meetings including preparing materials, organising venues and catering, arranging teleconferences, and taking minutes.
• Develop, maintain and track trial documentation, study materials, online content and relevant databases in accordance with SOPs and project requirements.
• Support ethics and regulatory processes by preparing, distributing and tracking submissions, safety data and study documentation.
• Process site payments and invoices, and maintain up-to-date tracking tools for recruitment, trial supplies, study data and site contacts.
• Contribute to continuous improvement by identifying administrative issues, proposing solutions, and undertake training to maintain International Council for Harmonisation (ICH) Good Clinical Practice guidelines (GCP) knowledge.

Skills

Administrative experience

Communication skills

Problem-solving

GCP knowledge

Database & CMS proficiency

MS Office

Education

Bachelor’s degree in Public Health

Tools

Database systems

Content management systems

Microsoft Office

Job description

University of Sydney, Sydney Clinical Trials Centre, is seeking a Clinical Trial Assistant to support the delivery of high-quality clinical trial activities across multiple projects. You will maintain trial documentation, coordinate daily administrative functions, and ensure smooth operation of trial-related tasks under leadership.

The role focuses on information management, staff and site support, and adherence to ICH GCP guidelines, with a strong emphasis on accuracy, timeliness, and