Civil Engineering Internship

Premium Graduate Placements Australia; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Premium Graduate Placements Australia is seeking a capable project administration support to assist in cost planning, reporting and document control for diverse projects in Sydney. The role covers preparing payment schedules, updating cost plans, and coordinating Gantt chart schedules using MS Project.

The candidate will handle progress claims, site inspections, RFIs, meeting minutes, and QA/QC documentation, while supporting WHS checks and stakeholder liaison.

Responsibilities

• Prepare payment schedules for consultants and contractors.
• Update project cost plans in Excel format.
• Prepare Gantt Chart programmes in Microsoft Project.
• Update monthly reports for projects.
• Populate DA Matrix template including allocation of responsibility to appropriate parties.
• Undertake defect inspections on site and monitor/update defect register.
• Compiling Expression-of-Interest/tender documentation for inviting contractors on projects.
• Compiling documentation for engagement of consultants on projects, including preparation of recommendation to clients.
• Completing variation orders for consultants and contractors.
• Assessing Extension-of-Time claims and prepare response.
• Attending site inspection for contractor progress claim assessments.
• Assessment and completion of monthly progress claims for contractors.
• Attending, taking and distributing minutes at Project Control Group (PCG) meetings and project design meetings.
• Assisting in completing Work Health and Safety checklists on site.
• Creating and maintaining document register for projects.
• Assisting with audits in accordance with our Integrated Management System, including quality, environmental and safety.
• Assisting with drawing and document reviews.
• Maintaining Request for Information (RFI) registers.
• Preparing checklists for Practical Completion of project and achieving Occupation Certificate.
• Updating client and internal systems for projects.
• Liaison with local Council, Authorities and other stakeholders on status of reviews and approvals.
• Attend training and develop relevant knowledge and skills.
• General office administration and management

Tools

Excel

Microsoft Project

Job description

Tasks:

• Prepare payment schedules for payment of consultants and contractors
• Update project cost plans in Excel format
• Prepare Gantt Chart programmes in Microsoft Project
• Updating monthly reports for projects
• Populate DA Matrix template including allocation of responsibility to appropriate parties
• Undertake defect inspections on site and monitor/update defect register
• Compiling Expression-of-Interest/tender documentation for inviting contractors on projects
• Compiling documentation for engagement of consultants on projects, including preparation of recommendation to clients
• Completing variation orders for consultants and contractors
• Assessing Extension-of-Time claims and prepare response
• Attending site inspection for contractor progress claim assessments
• Assessment and completion of monthly progress claims for contractors
• Attending, taking and distributing minutes at Project Control Group (PCG) meetings and project design meetings
• Assisting in completing Work Health and Safety checklists on site
• Creating and maintaining document register for projects
• Assisting with audits in accordance with our Integrated Management System, including quality, environmental and safety
• Assisting with drawing and document reviews
• Maintaining Request for Information (RFI) registers
• Preparing checklists for Practical Completion of project and achieving Occupation Certificate
• Updating client and internal systems for projects
• Liaison with local Council, Authorities and other stakeholders on status of reviews and approvals
• Attend training and develop relevant knowledge and skills
• General office administration and management