Civil Engineering Intern - Project Controls & Documentation

Premium Graduate Placements; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Premium Graduate Placements Pty is seeking a highly organised project administrator to support the full lifecycle of project controls across multiple Sydney-based initiatives. The role involves cost planning, progress reporting, document control and coordination with contractors, consultants and clients to ensure on-time delivery.

Key duties include updating cost plans in Excel, preparing Gantt charts in MS Project, maintaining registers and minutes, assisting with WHS checklists, audits, and

Responsibilities

• Prepare payment schedules for payment of consultants and contractors
• Update project cost plans in Excel format
• Prepare Gantt Chart programmes in Microsoft Project
• Updating monthly reports for projects
• Populate DA Matrix template including allocation of responsibility to appropriate parties
• Undertake defect inspections on site and monitor/update defect register
• Compiling Expression-of-Interest/tender documentation for inviting contractors on projects
• Compiling documentation for engagement of consultants on projects, including preparation of recommendation to clients
• Completing variation orders for consultants and contractors
• Assessing Extension-of-Time claims and prepare response
• Attending site inspection for contractor progress claim assessments
• Assessment and completion of monthly progress claims for contractors
• Attending, taking and distributing minutes at Project Control Group (PCG) meetings and project design meetings
• Assisting in completing Work Health and Safety checklists on site
• Creating and maintaining document register for projects
• Assisting with audits in accordance with our Integrated Management System, including quality, environmental and safety
• Assisting with drawing and document reviews
• Maintaining Request for Information (RFI) registers
• Preparing checklists for Practical Completion of project and achieving Occupation Certificate
• Updating client and internal systems for projects
• Liaison with local Council, Authorities and other stakeholders on status of reviews and approvals
• Attend training and develop relevant knowledge and skills
• General office administration and management

Job description

Premium Graduate Placements Pty is seeking a highly organised project administrator to support the full lifecycle of project controls across multiple Sydney-based initiatives. The role involves cost planning, progress reporting, document control and coordination with contractors, consultants and clients to ensure on-time delivery.

Key duties include updating cost plans in Excel, preparing Gantt charts in MS Project, maintaining registers and minutes, assisting with WHS checklists, audits, and