Events Facilitation Officer
Byron Shire Council
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Benefits offered by this job
Job summary
Byron Shire Council is seeking an Events Facilitation Officer to act as the central link between event organisers and Council. You will help navigate Council requirements from early planning to delivery, coordinating across approvals, traffic, waste, safety and environmental considerations.
Based in Mullumbimby, this 12-month, part-time role focuses on Easter 2027 planning and opportunities for place activation, benefiting the community, businesses and visitors.
Qualifications
- Experience in event management or project coordination.
- Ability to coordinate multiple workstreams and deadlines.
- Understanding of approvals, compliance and risk in public events.
Responsibilities
- Guide event organisers through Council processes and responsibilities.
- Coordinate internal Council responses and ensure timelines stay on track.
- Facilitate planning meetings with stakeholders and organisers.
- Coordinate approvals, land, facilities, traffic, waste, safety and accessibility requirements.
- Monitor deliverables, escalate risks and drive actions.
- Build relationships with organisers, venues and community groups.
- Identify opportunities for place activation and visitor services.
- Contribute to post-event reviews and process improvements.
Skills
Education
Job description
Be at the centre of making significant events happen smoothly across Byron Shire.
We’re looking for an Events Facilitation Officer to be a key connection point between event organisers and Council, helping external events navigate Council requirements and progress from early planning through to successful delivery. Rather than delivering events, you’ll coordinate and facilitate the Council side of the process, bringing together the right people, requirements and approvals to support events being delivered safely, responsibly and in accordance with Council-approved processes.
You’ll work closely with event organisers, Council teams, venues, businesses and community partners, helping to coordinate requirements across areas such as approvals, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.
With a particular focus on Easter 2027 planning and coordination, you’ll also help identify opportunities for complementary place activation and broader community, business and visitor benefits.
If you’re highly organised, confident navigating processes and great at bringing people together to achieve a shared outcome, this could be the opportunity for you!
Note: This is a 12-month term position, working part-time (21 hours per week). Possibility of extension
As a central coordination point for externally organised events, you’ll:
- Guide and support event organisers in navigating relevant Council processes, requirements and responsibilities.
- Coordinate Council’s internal response to events, ensuring the right teams are involved and actions, dependencies and timeframes remain on track.
- Facilitate planning meetings between event organisers, Council teams and other key stakeholders.
- Help coordinate requirements relating to approvals, Council land and facilities, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.
- Monitor Council deliverables, follow up outstanding actions and elevate emerging risks, delays or competing requirements where needed.
- Build productive relationships with event organisers, venues, business groups, destination partners and community stakeholders.
- Identify opportunities for complementary place activation, wayfinding, visitor servicing, business participation and public-space improvements.
- Contribute to post-event reviews and improvements to Council’s event procedures, templates and processes.
You’ll be a natural facilitator who can confidently work between event organisers and Council, balancing great customer service with the need to ensure processes, requirements and responsibilities are clearly understood. Ideally, you’ll bring:
- Qualifications and/ or demonstrated experience in event management, project management, arts and culture or a related field.
- Strong project coordination skills, with the ability to manage multiple workstreams, stakeholders, actions and deadlines.
- Experience with events in public spaces and an understanding of the approvals, compliance, risk and operational considerations involved.
- Excellent stakeholder engagement skills and the ability to build constructive relationships across different teams, organisations and community groups.
- Confidence interpreting processes and requirements and translating these into clear, practical guidance for event organisers.
- A proactive approach to identifying issues early, coordinating solutions and escalating risks when required.
- Strong written and verbal communication skills, sound judgement and excellent attention to detail.
- The ability to work independently while contributing positively within a collaborative team.
- A current Driver’s License.
- Experience with local government processes and contractor management.
- 12-month term position, working part-time (21 hours per week). Possibility of extension.
- Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment in the range of $40.10 to $46.47 per hour (dependent upon skills and experience).
- 12% Superannuation.
- Annual salary reviews.
- Employee Assistance Program (4 sessions per year).
- Education and training support.
- Fitness Passport.
- Work with a great team who all support each other.
- Partner with an organisation that is taking steps in all areas to reduce our carbon emissions and be an innovative and sustainable council.
This position is based at Mullumbimby; however, Council can require you to work from other work sites as required for operational reasons.
We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.
We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.
We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication.
Byron Shire Council is committed to being a child safe organisation – we respect all children and their wellbeing. We will embed Child Safe Standards into our leadership, governance and culture. We will support our staff and volunteers in their responsibilities. We will strive to keep children safe from harm and abuse.
Be at the centre of making significant events happen smoothly across Byron Shire.
We’re looking for an Events Facilitation Officer to be a key connection point between event organisers and Council, helping external events navigate Council requirements and progress from early planning through to successful delivery. Rather than delivering events, you’ll coordinate and facilitate the Council side of the process, bringing together the right people, requirements and approvals to support events being delivered safely, responsibly and in accordance with Council-approved processes.
You’ll work closely with event organisers, Council teams, venues, businesses and community partners, helping to coordinate requirements across areas such as approvals, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.
With a particular focus on Easter 2027 planning and coordination, you’ll also help identify opportunities for complementary place activation and broader community, business and visitor benefits.
If you’re highly organised, confident navigating processes and great at bringing people together to achieve a shared outcome, this could be the opportunity for you!
Note: This is a 12-month term position, working part-time (21 hours per week). Possibility of extension
As a central coordination point for externally organised events, you’ll:
- Guide and support event organisers in navigating relevant Council processes, requirements and responsibilities.
- Coordinate Council’s internal response to events, ensuring the right teams are involved and actions, dependencies and timeframes remain on track.
- Facilitate planning meetings between event organisers, Council teams and other key stakeholders.
- Help coordinate requirements relating to approvals, Council land and facilities, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.
- Monitor Council deliverables, follow up outstanding actions and elevate emerging risks, delays or competing requirements where needed.
- Build productive relationships with event organisers, venues, business groups, destination partners and community stakeholders.
- Identify opportunities for complementary place activation, wayfinding, visitor servicing, business participation and public-space improvements.
- Contribute to post-event reviews and improvements to Council’s event procedures, templates and processes.
You’ll be a natural facilitator who can confidently work between event organisers and Council, balancing great customer service with the need to ensure processes, requirements and responsibilities are clearly understood. Ideally, you’ll bring:
- Qualifications and/ or demonstrated experience in event management, project management, arts and culture or a related field.
- Strong project coordination skills, with the ability to manage multiple workstreams, stakeholders, actions and deadlines.
- Experience with events in public spaces and an understanding of the approvals, compliance, risk and operational considerations involved.
- Excellent stakeholder engagement skills and the ability to build constructive relationships across different teams, organisations and community groups.
- Confidence interpreting processes and requirements and translating these into clear, practical guidance for event organisers.
- A proactive approach to identifying issues early, coordinating solutions and escalating risks when required.
- Strong written and verbal communication skills, sound judgement and excellent attention to detail.
- The ability to work independently while contributing positively within a collaborative team.
- A current Driver’s License.
- Experience with local government processes and contractor management.
- 12-month term position, working part-time (21 hours per week). Possibility of extension.
- Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment in the range of $40.10 to $46.47 per hour (dependent upon skills and experience).
- 12% Superannuation.
- Annual salary reviews.
- Employee Assistance Program (4 sessions per year).
- Education and training support.
- Fitness Passport.
- Work with a great team who all support each other.
- Partner with an organisation that is taking steps in all areas to reduce our carbon emissions and be an innovative and sustainable council.
This position is based at Mullumbimby; however, Council can require you to work from other work sites as required for operational reasons.
We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.
We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.
We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication.
Byron Shire Council is committed to being a child safe organisation – we respect all children and their wellbeing. We will embed Child Safe Standards into our leadership, governance and culture. We will support our staff and volunteers in their responsibilities. We will strive to keep children safe from harm and abuse.
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