Centre Administrator

Early Learning Victoria; City of Latrobe; On-site; AUD 55,000 - 75,000; Full time

Job summary

Early Learning Victoria is opening a new 130-place centre at Newborough, offering long day care and kindergarten programs. We are seeking an administrator to support centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping.

You will be the primary contact for families and liaise with staff, suppliers and the ELV central team while ensuring compliance with Education Care Services National Law and our policies.

Qualifications

• Experience in administrative roles, preferably in early childhood.
• Knowledge of financial reporting and organisational policies.
• Proficiency with Microsoft Word, Excel and Outlook.

Responsibilities

• Provide administrative support across centre operations (enrolment processing, CCC management, payroll, attendance, record keeping).
• Serve as a key contact for families via phone, email and in person.

Skills

Effective communication

Time management

Multitasking

Organisational skills

Education

Business administration qualification

Certificate III or diploma in Early Childhood Education and Care

Tools

Microsoft Word

Excel

Outlook

Job description

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

About the Role

Opening in 2027 and co-located with Newborough Primary School, Early Learning Victoria Newborough (interim name) is a 130-place centre and will provide long day care, three-and four-year-old kindergarten programs.

This centre is located 141KMs from Melbourne and 36KMS from Warragul.

In this role, you will:

Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping

Serve as a key point of contact for families, responding to enquiries by phone, email and in person

Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team

Process payments and perform data entry into the Child Care Management System and payroll systems

Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries

Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

Previous experience in an administrativerole,ideallywith exposure to the early childhood sector

Experience in financial reporting and following organisational policies and procedures

Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook

Effective communication and relationship-building skills with staff, families and communities

Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

Qualification in business administration or a related fieldwill behighly regarded

Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded

Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning

Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applying and Further Information

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Robyn Dixon, Centre Director on ***********@education.vic.gov.au

Applications close 11:59pm on Wednesday 21 October 2026.

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. Our Staff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.