Casual Executive Assistant And Support Opportunities

Centre for Continuing Education; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

The University of Sydney is seeking expressions of interest into our casual Executive Assistant/Support talent pool. If you are seeking casual Executive Assistant/Support work, we would love to hear from you!

Based at the Camperdown/Darlington Campus, these roles provide high-level executive support including calendar management, travel arrangements, and meeting coordination. You will roster on a needs basis and outline availability when applying.

Responsibilities

• Provide high-level executive support, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation.
• Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments.
• Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions.
• Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication.
• Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making.
• Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures.
• Maintain effective records and document management systems, and apply University policies to streamline administrative processes.
• Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required.

Job description

The University of Sydney is seeking expressions of interest into our casual Executive Assistant/Support talent pool. If you are seeking casual Executive Assistant/Support work, we would love to hear from you!

About the University

Be part of something bigger. Work with some of the brightest and most brilliant minds!

The University of Sydney is in the top 100 World University Rankings 2026. Our vibrant team of people are global leaders for good, through their research and contribution to our community. Join us as we embark on the next stage in the dynamic life of the University of Sydney.

We offer flexible employment arrangements so you can maintain a healthy work/life balance. We encourage innovation and excellence across the board. We’ve created an inspiring working environment and are always looking for people who can both contribute to and benefit from it.

About casual Executive Assistant/Support work at the University

We recruit experienced casual staff to fill temporary Executive Assistant/Support professional positions throughout the University. Many of the positions are based at the Camperdown/Darlington Campus.

Typical assignments provide cover for staff absences, increases in workload, projects and new initiatives. In casual positions at the university, you will be rostered on a needs basis, and so please outline your availability when you submit your application.

Key Responsibilities

Responsibilities that an Executive Assistant/Support may have in a role include;

• Provide high-level executive support, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Manage day-to-day office operations and administrative activities, ensuring efficient handling of enquiries and documentation.
• Prepare agendas, papers, and minutes for board, committee, and sub-committee meetings, and coordinate governance elections and appointments.
• Support communication across committee levels and develop governance documentation such as terms of reference and role descriptions.
• Build and maintain effective relationships with internal stakeholders across the University and external partners, ensuring professional and confidential communication.
• Facilitate the flow of information on behalf of the Executive, monitor follow-up actions, and assist with informed decision-making.
• Oversee administrative systems related to finance and HR, ensuring compliance with University policies and procedures.
• Maintain effective records and document management systems, and apply University policies to streamline administrative processes.
• Coordinate and support the delivery of events, research conferences, workshops, and alumni activities, and undertake ad-hoc projects as required.

Pre-employment checks

There are some roles that have been designated as involving child-related work and may require a Working With Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012. If you hold a current Working With Children Check please upload it with your application.

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

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The University reserves the right not to proceed with any appointment.