Capability Development Support

Chandler Macleod; Canberra; On-site; AUD 70,000 - 100,000; Full time

Job summary

Chandler Macleod is recruiting for an experienced Capability Development Support Officer to assist a Defence capability development program. The role focuses on governance, information management and administrative support across multiple activities.

You will work with program stakeholders, support governance forums, coordinate taskings and maintain records while ensuring meticulous attention to detail in a high-profile environment.

Qualifications

• Experience in project support, governance or program coordination.
• Excellent MS Office and collaboration tools.
• Strong information management capabilities.
• Strong written and verbal communication skills.
• Ability to coordinate multiple stakeholders and priorities.
• Experience supporting governance forums, boards or project teams.
• Experience managing records and document control processes.

Responsibilities

• Coordinate correspondence, information flows and shared document repositories.
• Support governance boards, committees, working groups and stakeholder meetings.
• Prepare agendas, briefing packs, decision-support documentation and meeting minutes.
• Manage action registers, task tracking and reporting requirements.
• Coordinate stakeholder taskings and consolidate responses for governance artefacts.
• Maintain records and document repositories in accordance with information management requirements.
• Support audit, assurance and compliance activities.
• Assist with workforce coordination, business management and administrative functions.
• Provide broader program coordination support as required.

Skills

Project support

Governance

Administration

Program coordination

Microsoft Office

Documentation management

Stakeholder communication

Job description

Chandler Macleod is recruiting on behalf of our client for an experienced Capability Development Support Officer to support a high-profile Defence capability development program. This opportunity is ideal for professionals with strong governance, administration, project coordination, records management, and stakeholder engagement experience within complex environments.

The Opportunity

We are seeking a Capability Development Support Officer to provide governance, coordination, information management and administrative support across a major Defence capability development program.

Working closely with program stakeholders, you will play a key role in supporting governance forums, coordinating taskings, maintaining records and documentation, and ensuring effective information management across multiple concurrent activities.

This role will suit a highly organised professional who can manage competing priorities while maintaining strong stakeholder relationships and attention to detail.

Key Responsibilities:

• Coordinate correspondence, information flows and shared document repositories.
• Support governance boards, committees, working groups and stakeholder meetings.
• Prepare agendas, briefing packs, decision-support documentation and meeting minutes.
• Manage action registers, task tracking and reporting requirements.
• Coordinate stakeholder taskings and consolidate responses for governance artefacts.
• Maintain records and document repositories in accordance with information management requirements.
• Support audit, assurance and compliance activities.
• Assist with workforce coordination, business management and administrative functions.
• Provide broader program coordination support as required.

Essential Skills & Experience

• Strong experience in project support, governance, administration or program coordination roles.
• Excellent Microsoft Office and collaboration tool skills.
• Strong organisational and information management capabilities.
• Highly developed written and verbal communication skills.
• Demonstrated ability to coordinate multiple stakeholders and competing priorities.
• Experience supporting governance forums, boards, committees or project teams.
• Experience managing records, correspondence and document control processes.

Desirable Experience

• Previous experience within Defence or Government environments.
• Exposure to capability development, ICT programs, acquisition or program delivery activities.
• Knowledge of governance frameworks and information management processes.
• Experience using records management and collaboration systems.
• Understanding of capability development or program governance environments.

Contract Details

Contract Term: 1 January 2027 – 31 December 2027

Extension Options: Up to 2 x 12-month extensions available

Location: Russell, ACT

Hours: 40 hours per week

Security Clearance: NV1 (Mandatory)

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.