Buying Compliance Specialist – Detail-Driven & Audit-Ready

Carma; Sydney; On-site; AUD 66,000 - 73,000; Full time

Benefits offered by this job

Carma car and parts discounts

NRMA cover

Friday rooftop drinks

Job summary

Carma is seeking a Buying Compliance Coordinator to join our Buying team at Carma HQ. You will own pre-sale compliance, conduct detailed checks, and ensure all vehicles are fully documented and audit ready before moving through the pipeline.

You will collaborate with Buyers and other teams to maintain timely progress, manage data entry with Redbook and Glass's, and support customer service when needed. This role emphasizes accuracy, process discipline and proactive ownership.

Qualifications

• Experience in administration, coordination or compliance in a fast-paced environment.
• Clear and confident communication, especially on the phone.
• Obsessed with detail and accuracy from first time.
• Highly organized with structured processes and checklists.
• Able to juggle multiple tasks and deadlines without losing track.
• Proactive, self-motivated and able to work independently or in a team.
• Tech savvy and quick to learn new systems.
• Careful with records and audit readiness.

Responsibilities

• Own pre sale compliance from start to finish, making sure every vehicle meets internal policy and regulatory requirements.
• Run detailed compliance checks including recalls, manufacturer contact, service history reviews and ASIC checks.
• Work closely with Buyers to keep everything moving on time and nothing falling behind.
• Keep vehicle keys, logbooks and documents secure, organised and audit ready at all times.
• Act as the central coordination point for the Buying team, keeping communication flowing and everyone on the same page.
• Enter and verify vehicle data using Redbook and Glass's with strong attention to detail and zero guesswork.
• Support the wider team with customer service and phone based coordination when needed.
• Work closely with Delivery, CX, Registrations and Workshop teams to make sure handover processes run smoothly.
• Jump in to support sourcing activities when required, including picking up the phone and chasing key details.

Skills

Administration

Coordination

Compliance

Communication

Attention to detail

Organization

Multitasking

Proactive

Tech savvy

Record keeping

Tools

Redbook

Glass's

Job description

Carma is seeking a Buying Compliance Coordinator to join our Buying team at Carma HQ. You will own pre-sale compliance, conduct detailed checks, and ensure all vehicles are fully documented and audit ready before moving through the pipeline.

You will collaborate with Buyers and other teams to maintain timely progress, manage data entry with Redbook and Glass's, and support customer service when needed. This role emphasizes accuracy, process discipline and proactive ownership.