Business Support Officer

Department of Justice and Community Safety VIC; Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

Department of Justice and Community Safety VIC – Melbourne VIC is seeking a proactive Business Support Officer to provide executive support to two Directors within Emergency Management Victoria. You will contribute to a range of projects in a fast-paced environment and help keep leadership well informed and supported.

Key duties include inbox, diary and meeting management; prioritising emails, briefs and invoices; and collaborating with the EMV Business Support team to ensure timely follow-up.

Qualifications

• Experience providing support to senior managers in a large organisation.
• Strong administrative and business support including handling financial records and processes.

Responsibilities

• Provide high quality administrative and business support for Directors, including inbox, diary and meeting management.
• Assess and prioritise emails, briefs, invoices and correspondence and follow up as needed.
• Collaborate with the EMV Business Support function to ensure Directors are well supported, informed and briefed.

Skills

Executive support

Diary management

Inbox management

Job description

Department of Justice and Community Safety VIC – Melbourne VIC

• Are you looking to launch your career in a role that makes a real difference within the emergency management sector?
• EMV is seeking an enthusiastic and reliable Business Support Officer who is keen to develop their skills with opportunities to also support Victoria's emergency management arrangements.

The Department of Justice and Community Safety is seeking a Business Support Officer to provide a critical role within Emergency Management Victoria.

About the Business Unit

Emergency Management Victoria

Emergency Management Victoria (EMV), within the Department of Justice and Community Safety, is responsible for the overall coordination of the emergency management system in Victoria.

EMV drives the integration of policy, strategy, operational coordination, sector specific technology, and planning across Victoria's emergency management sector, contributing to safer, more resilient communities.

EMV works closely with government and agencies across the emergency management portfolio. The organisation is led by the Deputy Secretary and Chief Executive, and Emergency Management Commissioner, and includes oversight of statutory entities and offices and the department's emergency management accountabilities.

Capability, Communications and Regional Operations Division

The Capability, Communications and Regional Operations (CCRO) division delivers critical programs and services for emergency management planning and risk, critical infrastructure resilience, regional preparedness, and communications. The division delivers public information, community warnings and communications to educate and inform communities, before, during and after emergencies as well as emergency management programs and coordination of emergency management communications.

Capability and development in collaboration with the sector is led from this division including the co-ordination of the incident management training, exercising and accreditation system and management of the Victorian Emergency Management Institute. The division also coordinates and delivers capability across Victoria's 26 Volunteer Marine Search and Rescue units and manages the state's Road Crash Rescue arrangements.

About the Role

Join EMV's Capability, Communications and Regional Operations division, where you'll provide executive support to two Directors and contribute to a diverse range of projects and initiatives in our rapidly evolving climate. If you're proactive, energetic and enthusiastic we'd be very excited to have you on board!

Some of your duties will include:

• Provide high quality, flexible and effective administrative and business support services for the Directors, including inbox, diary and meeting management.
• Assess and prioritise emails, briefs, invoices and correspondence and take appropriate follow up action.
• Work collaboratively as a member of the EMV Business Support function to ensure that the Directors are well supported, informed and briefed in a timely manner.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Experience in providing support and assistance to senior managers, ideally within a large complex organisation.
• Demonstrated experience in providing administrative and business support including financial records and processes.

Qualifications/requirements

• There are no mandatory qualifications; however, relevant experience in a similar role in a fast- paced dynamic environment would be an advantage.

The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.