Business Support Coordinator

Ark Energy; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program

Financial wellbeing initiatives

Professional development and study ass

Job summary

Ark Energy in Brisbane is seeking a Business Support Coordinator to manage day-to-day office operations, admin and financial administration, and support the CEO, CFO and PPC function. The role extends across Ark Energy's other locations to ensure a consistent, professional experience.

You will coordinate calendars, meetings, travel and events; handle supplier invoices and records; and help streamline administration processes while working four days a week in Brisbane.

Qualifications

• At least five years' experience in an administrative, business support or office coordination role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and practical problem-solving capability.
• Experience coordinating meetings, workplace activities or corporate events.
• Confidence preparing professional reports, presentations and business correspondence.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to work autonomously while contributing positively as part of a broader team.
• Sound judgement and the ability to manage confidential information professionally.
• A qualification in business administration, management or a related field would be advantageous.
• Ability to work in the Brisbane office 4 days per week.

Responsibilities

• Coordinate day-to-day operation of Ark Energy offices and ensure workplaces are organised and resourced.
• Manage office supplies, equipment and services.
• Coordinate building access, security passes and meeting rooms.
• Liaise with landlords, suppliers and service providers.
• Coordinate office requirements across Brisbane and other locations.
• Prepare and format reports, presentations and correspondence.
• Maintain corporate records, filing systems and databases.
• Administer supplier accounts, invoices, expenses and credit card reconciliations.
• Support procurement and supplier coordination as needed.
• Coordinate calendars, meetings, travel and visitor arrangements.
• Prepare meeting agendas and monitor actions.

Skills

Organization

Time-management

Communication

Attention to detail

Meeting coordination

Report preparation

MS Office

Autonomy

Education

Business administration/related field (advantageous)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Based in Brisbane, the Business Support Coordinator will coordinate day-to-day office operations, business and financial administration, corporate events and shared administrative support for the Chief Executive Officer, Chief Financial Officer and People, Performance & Culture function.

While primarily supporting the Brisbane office, you will also coordinate workplace and administrative requirements across Ark Energy's other locations, helping provide a consistent, efficient and professional experience across the business.

Key Responsibilities

Your responsibilities will include:

• Coordinating the day-to-day operation of Ark Energy's offices and ensuring workplaces are organised, functional and appropriately resourced.
• Managing office supplies, equipment, stationery, workplace consumables and office-related services.
• Coordinating building access, security passes, visitors, meeting rooms and workplace inductions.
• Liaising with landlords, building management, suppliers and service providers.
• Coordinating office requirements across Brisbane, Sydney, Townsville and other Ark Energy locations.
• Preparing and formatting reports, presentations, correspondence and other business documentation.
• Maintaining corporate records, registers, filing systems and administrative databases.
• Administering supplier accounts, recurring invoices, expense activities and relevant executive credit card reconciliations.
• Supporting procurement and supplier coordination where required.
• Coordinating calendars, meetings, appointments, travel, accommodation and visitor arrangements.
• Preparing meeting agendas and materials, and monitoring agreed actions where required.
• Providing administrative coordination for PPC activities, events and business initiatives.
• Coordinating internal meetings, leadership forums, workshops, employee activities and corporate events.
• Identifying opportunities to simplify and improve business administration processes across Ark Energy.

What You'll Bring

You will be an organised and dependable administration professional who is comfortable managing multiple priorities and working with stakeholders across different areas of the business.

To help you succeed in this role, you will have:

• At least five years' experience in an administrative, business support or office coordination role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and practical problem-solving capability.
• Experience coordinating meetings, workplace activities or corporate events.
• Confidence preparing professional reports, presentations and business correspondence.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• The ability to work autonomously while contributing positively as part of a broader team.
• Sound judgement and the ability to manage confidential information professionally.
• A qualification in business administration, management or a related field would be advantageous.
• Ability to work in the Brisbane office 4 days per week

Why Join Ark Energy?

At Ark Energy, you will be part of a team that is building a better energy future. We offer a collaborative culture, meaningful work and the opportunity to contribute to a growing Australian renewable energy business.

Benefits include:

• Employee Assistance Program
• Financial wellbeing initiatives
• Professional development and study assistance

Who We Are

Ark Energy is a leading Australian renewable energy company specialising in wind, solar, battery storage and hydrogen. Established in January 2021 as a subsidiary of Korea Zinc, our mandate is to decarbonise the energy supply of the Korea Zinc group while contributing to environmental sustainability and supporting the communities in which we operate.

We own a growing portfolio of wind, solar and battery projects across Queensland, New South Wales and Tasmania and are supporting the development of Australia's green hydrogen industry.

Ark Energy is an Equal Opportunity employer committed to building a workforce that reflects the diverse society in which we live and work. We encourage applications from people with diverse backgrounds, cultures and experiences.

Applicants must have the legal right to live and work in Australia.

No agency applications will be accepted.