Business Support Administrator

WSP Global Inc.; Brisbane; On-site; AUD 41,000 - 48,000; Full time

Job summary

WSP Global Inc. in Brisbane is seeking a proactive Business Support Administrator for an initial 6 month casual full-time contract (37.5 hours per week).

The role offers hourly pay between $30 and $35 plus super, with potential extension or permanent opportunities. You'll provide essential admin support to project managers and engineers, help prepare and maintain project documents, coordinate meetings, and assist with onboarding, travel, and finance admin.

Qualifications

• 2+ years of administrative or office coordination experience.
• Experience in engineering, construction, or infrastructure environments is advantageous.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Proficiency with Microsoft 365 tools (Teams, SharePoint, OneDrive).
• Excellent organisational skills with ability to manage multiple priorities.

Responsibilities

• Provide day-to-day admin support to project managers and engineers.
• Prepare, format, and maintain professional project documentation.
• Proofread and review documents for accuracy, consistency and compliance.
• Assist with tender submissions, coordinating CVs, certifications and docs.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration including timesheets, expense claims, and invoices.
• Assist with onboarding activities and workstation setup.
• Coordinate travel and project-specific requirements.
• Maintain project records and soil/rock log information.
• Contribute to a collaborative, safety-focused client service culture.

Skills

Administrative experience

Team support

MS Office

MS 365

Organisational skills

Communication skills

Proactive problem solving

Tools

Microsoft Office

Microsoft 365

Teams

SharePoint

OneDrive

Job description

What if you could work in a place full of opportunity, where every day brings new ways to grow?

With us, you can.

We're looking for a Business Support Administrator to join our Brisbane team. This is an initial 6 month casual full-time contract, 37.5 hours per week, with the likelihood of extension or potential to turn permanent.

The hourly rate will be $30 - $35 + super per hour.

What You'll Do

No two days will be the same in this varied and fast-paced role. Your responsibilities will include:

• Providing day-to-day administrative support to project managers and engineers.
• Preparing, formatting, and maintaining professional project documentation.
• Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
• Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinating team meetings, recording minutes, and tracking actions.
• Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assisting with onboarding activities such as office access, inductions, and workstation setup.
• Coordinating travel, medical assessments, training, and project-specific requirements.
• Performing data entry and maintaining project records, including soil and rock log information.
• Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

About You

You're a proactive and organised administrator who enjoys supporting busy teams and building strong working relationships. You thrive in a collaborative environment, can juggle competing priorities, and take pride in delivering high-quality work.

You'll bring:

• Previous experience in an administrative, team support, or office coordination role (2+ years preferred).
• Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded.
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and a commitment to quality, confidentiality, and continuous improvement.

Why Choose WSP?

At WSP, we're committed to creating a workplace where our people can thrive. You'll be joining a supportive and inclusive team where your contribution is valued, your development is encouraged, and your career can grow alongside some of Australia's most exciting projects.

• Join a team that values collaboration, respect, and diverse perspectives, where you'll be encouraged to bring your authentic self to work.
• Access ongoing learning, mentoring, and career pathways, along with opportunities to connect across WSP's national and global network.
• As part of one of the world's leading professional services consultancies, you'll benefit from the security and opportunities that come with a strong project pipeline and global presence.
• Enjoy flexibility where possible while remaining connected to a collaborative project environment.

At WSP, you'll find more than just a job. You'll find a place to build a rewarding career, work with great people, and make a genuine impact.