Business Support Administrator

WSP; Brisbane; On-site; AUD 41,000 - 48,000; Full time

Job summary

WSP Global Inc. in Brisbane is seeking a Business Support Administrator to assist project managers and engineers with day-to-day admin, document control, and onboarding tasks.

This 6-month casual full-time contract offers 37.5 hours per week and an hourly rate of $30–$35 plus super. You'll coordinate meetings, support tender submissions, manage timesheets, expense claims, and project records, and help with travel, training, and site access.

Qualifications

• 2+ years of administrative or office coordination experience.
• Experience in engineering, construction, or infrastructure sectors preferred.
• Strong MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Familiarity with Microsoft 365 apps (Teams, SharePoint, OneDrive).
• Excellent organisational and communication skills.
• Attention to detail and ability to manage competing priorities.

Responsibilities

• Providing day-to-day administrative support to project managers and engineers.
• Preparing, formatting, and maintaining professional project documentation.
• Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
• Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinating team meetings, recording minutes, and tracking actions.
• Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assisting with onboarding activities such as office access, inductions, and workstation setup.
• Coordinating travel, medical assessments, training, and project-specific requirements.
• Performing data entry and maintaining project records, including soil and rock log information.
• Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

Skills

Organisational skills

Written communication

Verbal communication

Time management

Tools

Microsoft Office Suite

Microsoft 365

Job description

What if you could work in a place full of opportunity, where every day brings new ways to grow?

With us, you can.

We're looking for a Business Support Administrator to join our Brisbane team. This is an initial 6 month casual full-time contract, 37.5 hours per week, with the likelihood of extension or potential to turn permanent.

The hourly rate will be $30 - $35 + super per hour.

What You'll Do

No two days will be the same in this varied and fast-paced role. Your responsibilities will include:

• Providing day-to-day administrative support to project managers and engineers.
• Preparing, formatting, and maintaining professional project documentation.
• Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
• Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinating team meetings, recording minutes, and tracking actions.
• Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assisting with onboarding activities such as office access, inductions, and workstation setup.
• Coordinating travel, medical assessments, training, and project-specific requirements.
• Performing data entry and maintaining project records, including soil and rock log information.
• Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

About You

You're a proactive and organised administrator who enjoys supporting busy teams and building strong working relationships. You thrive in a collaborative environment, can juggle competing priorities, and take pride in delivering high-quality work.

You'll bring:

• Previous experience in an administrative, team support, or office coordination role (2+ years preferred).
• Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded.
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and a commitment to quality, confidentiality, and continuous improvement.

Why Choose WSP?

At WSP, we're committed to creating a workplace where our people can thrive. You'll be joining a supportive and inclusive team where your contribution is valued, your development is encouraged, and your career can grow alongside some of Australia's most exciting projects.

• Join a team that values collaboration, respect, and diverse perspectives, where you'll be encouraged to bring your authentic self to work.
• Access ongoing learning, mentoring, and career pathways, along with opportunities to connect across WSP's national and global network.
• As part of one of the world's leading professional services consultancies, you'll benefit from the security and opportunities that come with a strong project pipeline and global presence.
• Enjoy flexibility where possible while remaining connected to a collaborative project environment.

At WSP, you'll find more than just a job. You'll find a place to build a rewarding career, work with great people, and make a genuine impact.