Business Operations Coordinator

Shore; North Sydney; On-site; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Staff wellbeing

Professional development

Support services

Job summary

Shore in Sydney is seeking an experienced Business Operations Coordinator to be the central point for the Director of Business, providing high-level executive support and ensuring governance, legal and operational processes run smoothly.

You will work with Council, staff, contractors and external advisers, managing agendas, minutes, records and compliance while maintaining confidentiality and building strong stakeholder relationships.

Qualifications

• Experience supporting senior leaders, executives and boards with discretion.
• Ability to manage confidential matters and maintain discretion.
• Strong organisational skills handling competing priorities.
• Experience maintaining governance records, registers and contracts.
• Familiarity with legal, policy, risk and compliance requirements.
• Ability to build relationships with councils, staff and external hires.

Responsibilities

• Prepare agendas, briefing papers, reports, minutes and correspondence to an executive standard.
• Maintain governance records, registers and contracts accurate and audit-ready.
• Support Director of Business with high-level executive tasks.
• Onboard new Council members and manage action registers.
• Assist with policy, risk and NESA compliance.
• Manage external facility hire administration.

Skills

Governance support

Confidential handling

Executive coordination

Agendas and minutes

Stakeholder relationship management

Compliance and risk awareness

Microsoft 365 proficiency

Adobe suite proficiency

Initiative and problem solving

Education

Business/Office Management degree

Tools

Microsoft 365

Adobe Creative Suite

Database/workflow systems

Job description

Shore is one of Australia’s leading independent schools, known for academic excellence, authentic Christian faith, and the spirit of belonging that defines our community. Our staff play a vital role in nurturing this environment and supporting students and families throughout their journey at the School.

Shore is a relational school. We are inclusive, welcoming and purposeful, and we believe every person has inherent dignity and worth. Guided by our values of Respect, Courage, Collaboration and Accountability, we challenge, encourage and equip our people to grow and make a lasting impact on the lives of students, colleagues and families.

This role is for an experienced professional who has seen how organisations work and enjoys being across a lot of different things. As Business Operations Coordinator, you will be the central coordination point for the Director of Business, providing high-level executive support and keeping the School's corporate and business operations running smoothly. It is a role with real standing and real variety, and you will see the difference your work makes to the School and the students it serves.

You will keep Council and Committee governance on track, from agendas, papers and minutes through to action registers and onboarding new Council members. You will look after the School's corporate, legal and governance records, support investment administration, assist with policy, risk and NESA compliance, and help with the administration of external facility hire.

No two weeks look the same. You will work with School leaders, Council members, staff, contractors, legal advisers and hirers, so you will need to be someone who can be trusted with sensitive matters and who people are glad to deal with. If you are coming from a corporate or professional services environment and want your skills to count for something more, this is a chance to do that in a school community. We are looking for an experienced, capable person who is happy to roll up their sleeves, can pick things up quickly, and knows when to bring in the right person.

Our People:

To be successful in this role, you will:

• Have strong experience supporting senior leaders, executives and boards, and the judgement that comes with it
• Handle confidential and sensitive matters with diplomacy and discretion, and know when to escalation
• Stay calm and organised when priorities compete, without letting the detail slip
• Prepare agendas, briefing papers, reports, minutes and correspondence to an executive standard
• Take pride in keeping governance records, registers and contracts accurate, current and audit-ready
• Be comfortable working with legal, policy, risk and compliance requirements, and with external advisers and service providers
• Build easy working relationships with all sorts of people, from Council members and School leaders to contractors, hirers and staff
• Be highly capable in Microsoft 365, the Adobe suite and complex database and workflow systems
• Use your initiative, spot better ways of doing things and see them through
• Hold tertiary qualifications in business, office management, administrative services or similar. Experience in a school is desirable but not essential

Our Commitment to you:

At Shore, we are committed to supporting the wellbeing and growth of our staff. Guided by our values, we take a holistic approach to wellbeing, recognising the physical, emotional, social, spiritual, professional, and financial aspects of life.

We offer a range of wellbeing initiatives, professional development opportunities, and support services designed to help you thrive at every stage of your career. Just as we invest in the growth of our students, we are equally committed to ensuring our staff feel supported, valued, and able to do their best work.

To learn more about the benefits and wellbeing resources available at Shore, please view our Staff Wellbeing and Benefits Infosheet via the link - https://www.shore.nsw.edu.au/careers/our-commitment-to-you

Our School:

Shore is one of Australia’s leading independent schools, known for academic excellence, authentic Christian faith, and the spirit of belonging that defines our community. Our staff play a vital role in nurturing this environment and supporting students and families throughout their journey at the School.

Shore is a relational school. We are inclusive, welcoming and purposeful, and we believe every person has inherent dignity and worth. Guided by our values of Respect, Courage, Collaboration and Accountability, we challenge, encourage and equip our people to grow and make a lasting impact on the lives of students, colleagues and families.

Our Opportunity:

This role is for an experienced professional who has seen how organisations work and enjoys being across a lot of different things. As Business Operations Coordinator, you will be the central coordination point for the Director of Business, providing high-level executive support and keeping the School's corporate and business operations running smoothly. It is a role with real standing and real variety, and you will see the difference your work makes to the School and the students it serves.

You will keep Council and Committee governance on track, from agendas, papers and minutes through to action registers and onboarding new Council members. You will look after the School's corporate, legal and governance records, support investment administration, assist with policy, risk and NESA compliance, and help with the administration of external facility hire.

No two weeks look the same. You will work with School leaders, Council members, staff, contractors, legal advisers and hirers, so you will need to be someone who can be trusted with sensitive matters and who people are glad to deal with. If you are coming from a corporate or professional services environment and want your skills to count for something more, this is a chance to do that in a school community. We are looking for an experienced, capable person who is happy to roll up their sleeves, can pick things up quickly, and knows when to bring in the right person.

Our People:

To be successful in this role, you will:

• Have strong experience supporting senior leaders, executives and boards, and the judgement that comes with it
• Handle confidential and sensitive matters with diplomacy and discretion, and know when to escalation
• Stay calm and organised when priorities compete, without letting the detail slip
• Prepare agendas, briefing papers, reports, minutes and correspondence to an executive standard
• Take pride in keeping governance records, registers and contracts accurate, current and audit-ready
• Be comfortable working with legal, policy, risk and compliance requirements, and with external advisers and service providers
• Build easy working relationships with all sorts of people, from Council members and School leaders to contractors, hirers and staff
• Be highly capable in Microsoft 365, the Adobe suite and complex database and workflow systems
• Use your initiative, spot better ways of doing things and see them through
• Hold tertiary qualifications in business, office management, administrative services or similar. Experience in a school is desirable but not essential

Our Commitment to you:

At Shore, we are committed to supporting the wellbeing and growth of our staff. Guided by our values, we take a holistic approach to wellbeing, recognising the physical, emotional, social, spiritual, professional, and financial aspects of life.

We offer a range of wellbeing initiatives, professional development opportunities, and support services designed to help you thrive at every stage of your career. Just as we invest in the growth of our students, we are equally committed to ensuring our staff feel supported, valued, and able to do their best work.

To learn more about the benefits and wellbeing resources available at Shore, please view our Staff Wellbeing and Benefits Infosheet via the link - https://www.shore.nsw.edu.au/careers/our-commitment-to-you

For all questions related to this position, please contact Emily Barnicoat, HR Manager, Recruitment & Workforce at **********@shore.nsw.edu.au.

Applications close: Friday 27 November, 2026 at 5:00pm.

Sydney Church of England Grammar School is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.