Business Manager - Irvinebank State School

Queensland Government; Cairns Regional; On-site; AUD 14,000 - 21,000; Part time

Job summary

Irvinebank State School in rural Queensland is seeking a highly organised, friendly Business Manager to support day-to-day administration and school operations in a part-time role (0.21 FTE: 15 hours per fortnight). You will work closely with staff, students, families and the wider community.

The role involves autonomous office procedures, supervising school support staff, assisting with budget and financial matters, asset management, coordinating repairs and tech, preparing minutes and reports,

Qualifications

• Experience in school administration is desirable, along with strong organisational and communication skills.
• Operate autonomously to undertake day-to-day office procedures within well-defined policies.
• Experience with budgeting and financial administration is advantageous.

Responsibilities

• Operate autonomously to manage day-to-day office procedures within policies.
• Supervise and manage school support staff, monitor workloads and performance.
• Assist the Principal with budget preparation and day-to-day financial matters.
• Maintain asset register and coordinate repairs, facilities and grounds maintenance.
• Prepare minutes, policy documents, reports, newsletters and annual reports.
• Communicate with internal and external stakeholders to ensure compliance with policies.

Skills

Strong organisational skills

Excellent communication skills

Autonomous worker

Experience in school administration

Tools

OneSchool

Job description

About us:Irvinebank State School is a heritage-listed school located 26 km west of Herberton, with a history dating back to a private school established in 1885 and the opening of the State School in 1889. The school retains its original red cedar building while combining its historic character with modern facilities and technology, including wireless internet, iPads and interactive whiteboards.Your opportunity:Irvinebank State School is seeking a highly organised, friendly and community-minded Business Manager to join our team. This part-time role (0.21 FTE - 15 hours per fortnight) provides an opportunity to support the effective day-to-day administration and business operations of our school while working closely with staff, students, families and the wider community.The successful applicant will be someone who takes pride in their work, is approachable and reliable, and can confidently manage a range of administrative and financial responsibilities. Experience in school administration or a similar business environment is desirable, along with strong organisational and communication skills.If you are looking for a meaningful part-time role where you can make a genuine contribution to a close-knit rural school community, we would love to hear from you.Responsibilities include, but are not limited to:Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration); and utilise information and management systems (e.g. OneSchool) to support effective and efficient reporting and administration.Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations); identifying workforce capability requirements; and role modelling performance standards.Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff; and organise, undertake and coordinate the recruitment, induction and training of school support staff.Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking). Input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.Prioritise and manage competing tasks and priorities in a sometimes unpredictable environment, address enquiries that may be less routine in nature, adapt to new systems and explore the best course of action to optimise change (in conjunction with the Principal).Communicate with internal and external key stakeholders (e.g. school and departmental staff, parents, students, and community members) in a way that encourages cooperation in complying with technical, business and administrative requirements; provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement in response to the attached role description.Attach a copy of your mandatory qualifications/registration outlined in the attached role descriptionWe welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.