Business Administrator

Arup; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Arup’s purpose and collaborative approach guide our work in Sydney, and this Business Administrator role supports day-to-day operations for the team. You will coordinate travel, meetings and events, manage calendars, onboarding and offboarding, and respond to queries across internal systems while supporting project administration and budget tracking.

You will contribute to CRM updates, invoicing, purchase orders and document production, ensuring reports meet corporate standards in a fast-paced

Qualifications

• Considerable relevant industry experience in administration within a consulting/engineering built environment business.
• Thorough and methodical approach.
• Excellent understanding of processes, guidelines and job instructions, knowledge of nuances and ambiguities.
• Deepening/developing skills in an area that could be considered specialised (e.g. commercial, CRM, documents, travel, etc.) in alignment with individual career aspirations and Appraisal.
• Studying towards recognised relevant tertiary qualifications in business, projects or similar.

Responsibilities

• Arrange travel for projects and manage travel bookings.
• Coordinate team events, meetings and workshops, including logistics and documentation.
• Respond to enquiries and provide guidance on Arup systems and processes; staff on/off-boarding.
• Assist with debt collection and credit control tasks as required.
• Support time and expense transfers and project financial tracking.

Skills

Administration experience

Budget and finance exposure

Calendar management

Travel coordination

Education

Tertiary qualifications in business / projects or similar

Tools

CRM software

Job description

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

This Business Administrator role is well suited to someone experienced in managing multi project administration, with strong exposure to finance and budget related tasks. You will support the day to day operations of the team, coordinating travel, meetings and events, while managing calendars, onboarding and offboarding and responding to queries across a range of internal systems and processes. You will also support training and appraisal activities and contribute to team initiatives with guidance from senior colleagues.

Alongside this, you will play a key role in project and commercial administration, including CRM updates, confirmed job number applications, project setup and close outs, invoicing, purchase orders, and supporting financial tracking and budget activities.

You will also assist with document production, ensuring reports and deliverables are accurately formatted to meet corporate standards. This is a hands on, fast paced role requiring strong organisation, attention to detail, and the ability to manage competing priorities across multiple projects.

The Opportunity

• Arranging travel (if approved Travel Booker for the Geography)
• Team events, meetings and workshops, including help with logistics and documentation.
• Responds to enquiries and requests for information, and provides guidance on Arup systems and processes
• Staff on/off-boarding
• Debt collection and credit control assistance, as required
• Time and Expense transfer

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Considerable relevant industry experience in administration within a consulting/engineering built environment business
• Thorough and methodical approach
• Excellent understanding of processes, guidelines and job instructions, knowledge of nuances and ambiguities.
• Deepening/developing skills in an area that could be considered specialised (e.g. commercial, CRM, documents, travel, etc.) in alignment with individual career aspirations and Appraisal
• Studying towards recognised relevant tertiary qualifications in business, projects or similar.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.