Building & Planning Administration Supervisor

Narooma; Lithgow City Council; Remote; AUD 64,000 - 72,000; Full time

Benefits offered by this job

Flexible working environment

Rostered day off every fortnight

Ongoing learning and development

Job summary

Lithgow City Council in Lithgow, NSW, seeks a Building & Planning Administration Supervisor to lead the administration unit within the Development Department. You will deliver high-quality services, oversee planning and building processes, and coordinate system operations and staff, while ensuring compliance with NSW planning frameworks.

The role requires relevant admin experience, supervisory skills, and strong customer service, WHS commitment, and proficiency with Planning Portal and Tech One.

Qualifications

• Qualifications in business administration or related area or equivalent professional experience.
• Excellent written and verbal communication skills.
• Thorough working knowledge of Microsoft Office programs.
• Strong time-management and organisational abilities.
• Exceptional customer service skills and ability to manage difficult people.
• Commitment to Work Health and Safety and integrity.

Responsibilities

• Provide administrative coordination for the division and generate planning/building reports from Planning Portal or Property & Rating system.
• Coordinate inspections and meetings for building and development staff.
• Oversee Planning Portal administration and processing of Development Approvals in the Property & Rating system.
• Attend training and contribute to process improvements for system use.
• Process development applications and liaise with customers on lodgments.
• Oversee Development Registration functions, maintain records, issue notices, and manage databases.
• Process 10.7 Planning Certificates.

Skills

Business administration

Microsoft Office

Customer service

Education

Qualifications in business administration or related area

Tools

Tech One

Job description

The Opportunity

Lithgow City Council has an exciting opportunity for a Building & Planning Administration Supervisor to join their team in Lithgow, NSW.

Reporting to the Development Manager, you will be responsible for delivering high-quality administrative services to the Development Department while providing day-to-day leadership, coordination and oversight of the administration unit.

More specifically, your duties will include (but will not be limited to):

• Provide administrative coordination for the division, including generate planning and building related report from the Planning Portal and/or Council's Property & Rating system and coordinate inspections and meetings for the building and development staff
• Building and Planning system administration coordination, including maintain and manage the effective operation, administration and training for the Planning Portal and processing of Development Approvals within the Property & Rating system, attend any relevant training and facilitate, document and contribute to process development for system use and improvements
• Complete and oversee the processing of Development related applications, including liaising with customers in relation to the lodgment of applications.
• Complete and oversee all Development Registration functions including preparing and receiving correspondence, provide project support and research, answer routine enquires, assist with the maintenance of registers for policies, and arrange inspections, issue licences and notices/orders, manage databases and process service reports.
• Process 10.7 Planning Certificates

For more detail about the specific duties and responsibilities of the position.

About you

The successful candidate will meet the following criteria:

• Qualifications in business administration or related area or equivalent professional experience
• Relevant work-related experience in administration, including supervision of a team
• Thorough working knowledge of Microsoft Office programs
• Comprehensive verbal and written communication skills
• Demonstrated and time management skills
• Exceptional customer service skills and the ability to handle difficult people
• Demonstrated commitment to the understanding of Work Health and Safety
• Demonstrated commitment to the principles of honesty and integrity

In addition, an ideal candidate would have experience in ECM, minute taking and training staff, competent in the use of Tech One including Property & Rating, an understanding of the Development and Building approval framework in NSW and a working knowledge of the operation of the NSW Planning Portal.

Salary andBenefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in yourcareer, this is the role for you.

• Between $1,403.60 and $1,587.69per week, commensurate withyour skills, qualifications and experience.
• Permanent, Full-time, 35 hours per week
• Ongoing learning and development opportunities
• Flexible working environment
• Work/Life balance with a rostered day off every fortnight
• Access to Council's Fitness Passport Program and Employee Assistance Program (EAP)

APPLICATIONS CLOSE ON Tuesday 10 November 2026 at 4pm AEST.

Please note: To be considered for this position, candidates must address all selection criteria. Those who do not address the selection criteria with examples will not be considered.

Lithgow City Council

The Lithgow local government area is located on the western edge of the majestic Blue Mountains. The area totals 4,567 square kilometres from the Capertee and Wolgan Valleys in the north, Little Hartley in the east, Tarana in the south and Meadow Flat in the west.

The major urban centre of Lithgow nestles in a valley of that name, overlooked by the sandstone escarpments of the Blue Mountains. In the addition to the major urban centre of Lithgow, the Lithgow local government area has 12 villages with mining or farming backgrounds. These smaller centres have proven to be a attractive rural residential areas which, along with the broader rural areasoffer atruly unique lifestyle that harmonises its urban, industrial and rural qualities.

Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of theenvironment, community and economy for present and future generations.

The guiding principles of integrity, resilience, respect and accountability define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community. For further details on Council's values, please visit https://council.lithgow.com