Budget and Contract Assistant

Linear Clinical Research; Perth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary packaging up to $18,550

5 weeks annual leave

Social events

Training & development

Employee Assistance Program

Work with leading companies

Job summary

Linear Clinical Research, based at Hampden House in Nedlands, WA, invites applications for a Budget and Contract Administrator. You will review budgets and contracts for clinical trial studies, support project set-up, billing, vendor management and stakeholder coordination to ensure successful delivery at the Advanced Clinical Trials Centre.

The role focuses on contract and budget management, invoicing, and comprehensive administrative support across multiple trials.

Qualifications

• Experience supporting project planning and administration, reviewing budgets, contractual agreements and scopes of work, while managing multiple priorities.

Responsibilities

• Process participant payments and reimbursements.
• Raise purchase orders and manage vendor records.
• Maintain accurate financial and contract documentation.
• Support the preparation and administration of trial contracts and agreements.
• Provide administrative support to ensure clinical trial projects run smoothly.

Skills

Attention to detail

Time management

Stakeholder collaboration

ERP systems

Communication skills

Tools

ERP software

Job description

Budget and Contract Assistant

About us

Founded by the Harry Perkins Institute, Linear Clinical Research is at the forefront of human breakthroughs, contributing to scientific discovery and advancement through world‑leading clinical human trials and medical research. Our state‑of‑the‑art Advanced Clinical Trials Centre opened in early 2024 at Sir Charles Gairdner Hospital and is home to our Cancer Trials Unit (CTU) and is the first of its kind facility in Australia dedicated to bringing novel therapies through clinical trials to the cancer patients of WA.

This is a full-time position, based at Hampden House in Nedlands.

Your Role in Our Future

As Budget and Contract Administrator, you will be responsible for the administrative review, negotiation, and acceptance of contracts and budgets for clinical trial studies across the Advanced Clinical Trial Centre (ACTC).

This role focuses on supporting clinical trial project set‑up, contract and budget management, project billing, vendor management, and stakeholder coordination to ensure the successful delivery of clinical trial studies.

Some of your responsibilities include:

• Process participant payments and reimbursements
• Raise purchase orders and manage vendor records.
• Maintain accurate financial and contract documentation.
• Support the preparation and administration of trial contracts and agreements.
• Provide administrative support to ensure clinical trial projects run smoothly.

Your Experience

To be successful in this role, you will have experience supporting project planning and administration, including reviewing budgets, contractual agreements, and scopes of work, while effectively managing multiple priorities in a fast-paced environment

You must also be able to demonstrate:

• Strong attention to detail and experience supporting invoicing, billing, and payment tracking processes.
• Excellent organisational and time management skills with the ability to manage competing deadlines.
• The ability to collaborate effectively with a broad range of stakeholders while maintaining clear communication.
• Strong computer skills and experience using ERP systems.
• Excellent written and verbal communication skills, with the ability to work both autonomously and as part of a team.

Our Culture and Benefits

We encourage a workforce that is innovative, eager to acquire knowledge and enhance skills; we embrace all employee differences and foster a culture that supports diversity and inclusion. We value our people and offer a generous range of benefits to support you to maintain a healthy work/life balance. These include:

• Salary packaging benefits of up to $18,550. Learn more about salary packaging here.
• 5 weeks annual leave
• Social events
• Training and development opportunities
• Employee Assistance Program for you and your family
• Work with some of the world’s best companies

Closing Date: 22nd September 2026. Linearreserves the right to hire prior to the starting date.

Linear encourages applications from people of allages, nationalities, abilities, and cultures. This includes Aboriginal andTorres Strait Islander peoples, CALD (Culturally and Linguistically Diverse),the LGBTQI+ community, and people with disability. We value inclusivity and arecommitted to adjusting our recruitment process to ensure accessibility andsupport of an applicant's needs.