Branch Administrator

William Adams Pty Ltd; City of Burnie; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Novated leasing

Purchased leave

Partner discounts

Job summary

William Adams Pty Ltd, Australia’s leading Caterpillar dealer, is seeking a proactive Branch Administrator for Burnie to support branches across Tasmania. Reporting to Operations Manager, you’ll handle invoices, PO, meetings, reception and filing, helping Service, Parts, Warehouse and Maintenance teams work smoothly.

Join a legendary team with 100+ years of Caterpillar heritage and access to development opportunities.

Qualifications

• Strong verbal and written communication skills.
• Intermediate to advanced computer skills across Microsoft Office.
• Excellent customer service and interpersonal skills.
• High attention to detail with accurate typing and document preparation skills.
• Outstanding organisational skills with the ability to prioritise multiple tasks.
• A proactive approach to problem solving and continuous improvement.
• The ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Managing invoices and purchase orders.
• Coordinating meetings and preparing meeting documentation.
• Supporting reception and general office administration.
• Maintaining branch filing systems and business records.
• Providing administrative support to Managers and Department Leaders across Tasmania.
• Assisting with day-to-day branch operations to ensure teams have the support they need.

Skills

Communication

Computer skills

Customer service

Attention to detail

Organisational skills

Problem solving

Independent working

Tools

Microsoft Office

Job description

Join a Legendary Team Supporting Caterpillar Operations Across Tasmania

At William Adams, we're more than Australia's leading Caterpillar dealer — we're a team of trusted experts keeping Tasmania's industries moving.

We're looking for a proactive and highly organised Branch Administrator to join our Burnie team. This is a fantastic opportunity to play a central role in supporting our operations across Tasmania, working closely with our Burnie, Hobart and Launceston branches to help keep our business running smoothly.

No two days are the same. From supporting branch leadership and coordinating administrative activities to assisting our Parts, Service, Warehouse and Maintenance teams, you'll be the person who helps everything come together behind the scenes. If you enjoy variety, thrive in a fast-paced environment and take pride in delivering exceptional support, you'll fit right in.

This is more than an administration role – it’s an opportunity to build a rewarding career with a business that has proudly supported Caterpillar customers for more than 100 years.

ABOUT THE OPPORTUNITY

Reporting to the Operations Manager, your responsibilities will include:

• Managing invoices and purchase orders
• Coordinating meetings and preparing meeting documentation
• Supporting reception and general office administration
• Maintaining branch filing systems and business records
• Providing administrative support to Managers and Department Leaders across Tasmania
• Assisting with day-to-day branch operations to ensure teams have the support they need

ABOUT YOU

You're a people-focused administrator who enjoys staying organised, solving problems and supporting others to succeed. You take pride in your work, communicate confidently with a wide range of stakeholders and can comfortably manage competing priorities.

To be successful, you'll bring:

• Strong verbal and written communication skills
• Intermediate to advanced computer skills across Microsoft Office
• Excellent customer service and interpersonal skills
• High attention to detail with accurate typing and document preparation skills
• Outstanding organisational skills with the ability to prioritise multiple tasks
• A proactive approach to problem solving and continuous improvement
• The ability to work independently while contributing to a collaborative team environment

Why join us?

We offer:

• Competitive salary with annual reviews
• Recognition and appreciation programs
• Ongoing career development and training opportunities through the William Adams Institute of Training and Caterpillar
• Perks including novated leasing, purchased leave, and partner discounts across banking, health insurance, and fitness