Branch Administrator

G.James Group; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

7% BUPA health insurance discount

Free on-site parking

Job summary

G.James Group in Adelaide is seeking a Branch Administrator (Projects Admin) to support daily operations across the Windows & Doors division. You will manage branch communications, create project files, and assist with progress claims, billing, and reporting.

Deliver frontline customer service, process orders, and coordinate purchasing and logistics. This role suits a professional with strong MS 365 skills and ERP familiarity in a manufacturing setting.

Qualifications

• Minimum 3 years experience in administration or business support.
• Experience as an Assistant or in a high-level admin role within an industrial or manufacturing environment.
• Strong interpersonal and stakeholder communication skills.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Experience using an ERP system (highly regarded).
• A quick learner with strong systems and process capability.

Responsibilities

• Coordinating day-to-day administrative tasks, managing branch emails/voicemails, and supporting managers with documentation and compliance requirements.
• Creating and maintaining project files, entering project data into EBS, and assisting with progress claims, billing, variations, and reporting.
• Providing frontline customer service including phone, counter, and email enquiries, along with processing sales orders, payments, and customer paperwork
• Raising purchase orders, receipting goods, monitoring supplier deliveries, and managing internal and external purchasing tasks
• Generating and reviewing a variety of operational, sales, and project reports to support branch performance and end-of-month requirements.
• Assisting with logistics coordination, including delivery scheduling, dispatch preparation, and resolving shipping or account-related issues.

Skills

Administration experience

Stakeholder communication

MS 365 proficiency

Manufacturing experience

Tools

Microsoft 365

ERP system

Job description

Are you an organised, proactive administrator looking to take the next step in your career with a well-respected Australian manufacturer? If so, this could be the opportunity for you.

Join one of Australia’s leading family-owned manufacturers and become an integral part of our Adelaide team. We are seeking a proactive and organised Branch Administrator (Projects Admin) who thrives in a fast-paced environment and is passionate about delivering exceptional customer service.

About G. James

G. James Glass and Aluminium is a leading Australian family-owned company, employing over 1,800 people nationwide. We are known for quality, stability, and a strong commitment to developing our people.

About The Role

As our Branch Administrator, you will play a key role in supporting daily operations within the Windows & Doors division. You will provide essential administrative, project, and customer service support to ensure smooth workflow across sales, production, and project teams. Your responsibilities will include:

• Coordinating day-to-day administrative tasks, managing branch emails/voicemails, and supporting managers with documentation and compliance requirements.
• Creating and maintaining project files, entering project data into EBS, and assisting with progress claims, billing, variations, and reporting.
• Providing frontline customer service including phone, counter, and email enquiries, along with processing sales orders, payments, and customer paperwork
• Raising purchase orders, receipting goods, monitoring supplier deliveries, and managing internal and external purchasing tasks
• Generating and reviewing a variety of operational, sales, and project reports to support branch performance and end-of-month requirements.
• Assisting with logistics coordination, including delivery scheduling, dispatch preparation, and resolving shipping or account-related issues.

About You

We're looking for someone who brings professionalism, initiative and excellent communication skills. To succeed in this role, you will have:

• Minimum 3 years experience in administration or business support
• Experience as an Assistant or in a high-level admin role within an industrial or manufacturing environment
• Strong interpersonal and stakeholder communication skills
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook)
• Experience using an ERP system (highly regarded)
• A quick learner with strong systems and process capability

Why Join Us?

• Competitive salary package aligned with your experience
• Full-time, permanent position - immediate start available
• 7% BUPA health insurance discount
• Free on-site parking
• Supportive team and strong safety culture
• Career advancement opportunities across the G.James Group
• Excellent job security with an Australian family-owned manufacturer

Note: Successful candidates will undergo a pre-employment medical, including drug and alcohol screening.

G.James is an equal opportunity employer.

Learn more at www.gjames.com

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