Bookkeeper & HR Coordinator (Flexible working hours available)

Mitchell and Beasley; Newcastle City Council; Hybrid; AUD 34,000 - 52,000; Part time

Job summary

Mitchell + Beasley, based in Newcastle, NSW, is seeking a Bookkeeper & People Administration Coordinator on a permanent part-time basis. The role combines bookkeeping, payroll and HR administration with general office support.

You will work closely with Directors and external advisers, using Xero and HR systems to keep financial and personnel records accurate and up-to-date. A flexible, hands-on environment awaits in a small, dynamic team.

Qualifications

• Experience with bookkeeping and payroll processes.
• Proficiency in Xero and related financial systems.
• Attention to detail and accuracy in data entry and reporting.
• Experience with HR administration and employee records is a plus.

Responsibilities

• Manage day-to-day bookkeeping in Xero.
• Handle accounts payable and accounts receivable.
• Process supplier invoices and bills; prepare customer invoices.
• Maintain receipts and documentation in Xero/Hubdoc.
• Assist with bank reconciliations and monthly reporting.
• Coordinate weekly payroll information and timesheets.
• Maintain employee records in Xero and HR systems.
• Assist with hiring, onboarding and offboarding.

Skills

Xero

Payroll

Bookkeeping

Accounts payable/receivable

HR administration

Microsoft Office

Communication skills

Tools

Hubdoc

BrightHR

Job description

Bookkeeper & HR Coordinator (Flexible working hours available)

Mitchell + Beasley is looking for an organised and capable Bookkeeper & People Administration Coordinator to join our team on a permanent part-time basis.

This is a varied, hands-on role combining day-to-day bookkeeping, payroll and people administration with general office support.

You don't need to be a senior accountant or HR specialist. We're looking for someone who is confident working in Xero, understands the fundamentals of payroll and bookkeeping, is highly organised and enjoys being the person who keeps things running smoothly behind the scenes.

You'll work closely with our Directors, external accountant and the wider M+B team.

The role

Your primary responsibilities will be across bookkeeping, payroll and people administration.

Bookkeeping & Accounts

• Manage day-to-day bookkeeping in Xero


• Accounts payable and accounts receivable


• Enter and process supplier invoices and bills


• Prepare customer invoices as required


• Maintain receipts and supporting documentation through Xero/Hubdoc


• Assist with bank and credit card reconciliations


• Monitor outstanding debtors and creditors


• Prepare weekly payments for approval


• Liaise with our external accountant and provide information as required


• Maintain accurate financial records across the business


• Assist with monthly and quarterly reporting and BAS preparation

Payroll & People Administration

• Coordinate weekly payroll information and timesheets


• Enter and check employee timesheets and leave


• Maintain employee records in Xero and our HR systems


• Assist with Hiring employees


• Assist with employee onboarding and offboarding


• Prepare employment documentation and maintain personnel records


• Coordinate leave and other routine HR administration


• Assist management with general employee and HR administration


• Liaise with our external accountant regarding payroll where required

Administration & Team Support

You’ll also provide backup support to our scheduling/front desk function during periods of leave or when additional support is required. This may include:

• Answering phones and responding to general enquiries


• Assisting with scheduling and coordinating jobs


• Communicating with clients, suppliers, trades and contractors


• Liaising with real estate agents and other business contacts


• General office administration and keeping records organised


• Helping the wider team with day-to-day operational administration

About you

We're looking for someone who is organised, accurate, approachable and dependable.

Ideally, you'll have:

• Previous bookkeeping, accounts or finance administration experience


• Practical experience using Xero


• Experience with accounts payable and accounts receivable


• Some payroll experience, including timesheets and leave


• Some exposure to HR or employee administration


• Strong attention to detail and confidence working with numbers


• Good computer and Microsoft Office skills


• Strong written and verbal communication skills


• The ability to manage deadlines and competing priorities


• Confidence dealing with employees, suppliers, clients and external advisers


• A willingness to help across the business when needed

Experience with Hubdoc, BrightHR or similar systems would be an advantage but isn't essential.

Experience in property, interiors, construction, trades or another fast-moving small business environment would also be highly regarded.

What we're offering

• Permanent position


• Full time but flexible to negotiate 3-4 days per week if preferred


• A varied role with ownership of the day-to-day bookkeeping and people administration functions


• Support from an external accounting firm for higher-level accounting and compliance


• Opportunity to work across a creative and fast-moving interiors, property styling and renovation business


• A role where you'll get to know the whole business rather than being limited to one narrow function

About Mitchell + Beasley

Mitchell + Beasley works across property styling, interiors, homewares and residential renovation projects.

We're a busy, hands-on team, so this position would suit someone who enjoys variety and likes being involved in the practical day-to-day running of a business.