Bookkeeper/ Accounts Officer

Queensland Drilling & Blasting Services Pty Ltd; Brisbane; On-site; AUD 36,000 - 54,000; Part time

Benefits offered by this job

Free parking

Job summary

Queensland Drilling & Blasting Services is seeking an experienced, hands-on Bookkeeper to own day-to-day bookkeeping and financial administration across our business and related entities. This part-time role is 2 days per week from our Newstead office, on-site with free parking.

You will manage supplier invoices, accounts payable/receivable, bank reconciliations, Xero bank rules, GL checks, journal entries, and fixed asset records, providing management with clear forecasts and monthly summaries.

Qualifications

• Solid bookkeeping experience across multiple entities
• Strong understanding of BAS and GST obligations
• Experience with General Ledger reconciliation and journal entries
• Ability to provide management with clear financial information

Responsibilities

• Process and reconcile supplier invoices and accounts
• Manage accounts payable and monitor upcoming payments
• Monitor accounts receivable and incoming customer payments
• Follow up customers regarding outstanding invoices and expected payment dates
• Provide regular updates to management detailing outstanding receivables and overdue accounts
• Complete bank reconciliations across multiple accounts and entities
• Reconcile the General Ledger and investigate discrepancies
• Assist with BAS preparation/reconciliation and liaise with external accountant

Skills

Bookkeeping

General ledger reconciliation

Journal entries

Cash flow monitoring

Tools

Xero

Excel

Job description

Queensland Drilling & Blasting Services Pty Ltd – Newstead QLD

Experienced Bookkeeper – Part-Time | 2 Days Per Week

Queensland Drilling & Blasting Services

Newstead, Brisbane | 2 Days Per Week | On-site | Free Parking

Queensland Drilling & Blasting Services is seeking an experienced, hands-on Bookkeeper to take ownership of the day-to-day bookkeeping and financial administration across our business and associated entities.

This is a part-time position working 2 days per week from our Newstead office.

We operate across multiple entities and have reasonably complex accounting processes, so we are looking for someone with strong bookkeeping experience who understands not just how to process transactions, but where they should be allocated, how they affect the accounts and what management needs to know.

Key Responsibilities

• Process and reconcile supplier invoices and accounts

• Manage accounts payable and monitor upcoming payments

• Monitor accounts receivable and incoming customer payments

• Actively follow up customers regarding outstanding invoices and obtain expected payment dates

• Provide regular email updates to management detailing outstanding receivables, expected payment dates and overdue accounts

• Complete bank reconciliations across multiple accounts and entities

• Set up and maintain bank rules within Xero

• Reconcile the General Ledger and investigate discrepancies

• Prepare and process journal entries as required

• Reconcile employee and company credit cards

• Follow up employees regarding missing receipts and supporting documentation

• Ensure transactions and expenses are correctly coded and allocated

• Monitor monthly costs, expenses and recurring financial commitments

• Identify unusual expenditure, discrepancies or unexpected increases in costs

• Maintain an accurate picture of the company's incoming and outgoing financial position

• Prepare straightforward monthly financial summaries for management

• Provide management with visibility of upcoming payments, expected receipts and financial commitments

• Assist with cash-flow monitoring and flag potential issues ahead of time

• Maintain accurate financial records across multiple entities

• Assist with maintaining the fixed asset register and depreciation schedules, and liaise with our external accountant/tax agent regarding depreciation where required

• Maintain a good understanding of where transactions need to be allocated for BAS and GST purposes

• Assist with BAS preparation/reconciliation and provide required information to our external accountant

• Maintain awareness of state-based tax obligations, including payroll tax where applicable

• Receive tax obligations and payment requirements prepared by our accountant and clearly communicate amounts and due dates to management

• Maintain a calendar/register of BAS, PAYG, superannuation, payroll tax and other applicable statutory obligations

• Liaise with our external accountant and provide financial records and information as required

About You

This position requires someone with solid bookkeeping experience who is comfortable taking ownership of the accounts and working across multiple companies.

Ideally, you will have:

• Demonstrated experience as a Bookkeeper, Senior Bookkeeper or similar

• Strong Xero experience

• Previous experience working across multiple entities

• Strong General Ledger reconciliation skills

• Experience preparing and processing journals

• Experience setting up and maintaining Xero bank rules

• Strong accounts payable and accounts receivable experience

• Experience reconciling company and employee credit cards

• Good understanding of GST and BAS requirements

• Understanding of payroll tax and other applicable state-based obligations

• Experience with fixed assets and depreciation schedules

• Strong Excel skills

• Experience monitoring business costs and cash flow

• Ability to provide management with clear, easy-to-understand financial information

• Confidence contacting customers regarding outstanding accounts and expected payment dates

• Excellent attention to detail and organisational skills

• Ability to identify discrepancies and follow them through to resolution

• A high level of confidentiality and professionalism

About the Position

• Part-time – 2 days per week

• Newstead, Brisbane

• On-site position

• Free parking available

• Some flexibility around working days may be available for the right person

Our external accountant will continue to provide tax and accounting advice and prepare relevant tax obligations. However, we need a bookkeeper who understands the accounting process well enough to ensure our records are accurate, reconciled and ready for our accountant.

Most importantly, we want someone who can give management a clear and current understanding of:

What has come in → What is expected in → What has gone out → What is due → What we've committed to → What tax obligations are coming up.

We are looking for someone proactive, experienced and financially switched-on who will take ownership of their area, identify issues and keep management informed rather than waiting to be asked.