Board Coordinator / Assistant Company Secretary

Macquarie Group; New South Wales; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Wellbeing leave

Service bonus leave

Parental leave

Transition leave

Volunteer leave

Gender affirmation leave

EAP program

Salary packaging

Learning and development

Hybrid work

WFH equipment reimbursement

Job summary

Macquarie Group is seeking a Board Coordinator / Assistant Company Secretary to support routine company secretarial and board governance services for its ANZ portfolio. The role involves facilitating board and committee meetings, managing governance processes, and collaborating with stakeholders across the business.

The ideal candidate has 3+ years in governance support, experience with board portals and Docusign, and a proactive, detail-focused mindset.

Qualifications

• 3+ years in board or governance support within a governance or company secretarial team.
• Experience supporting board/committee meeting operations end-to-end.
• Experience supporting boards/committees in financial services is highly regarded.
• Proactive attitude with strong communication and stakeholder management.
• Strong organisational skills and attention to detail.
• Familiarity with governance portals (Diligent Boards/Entities) and Docusign would be highly regarded.

Responsibilities

• Involved in management and support of routine company secretarial and board governance services for Macquarie Group companies in ANZ.
• Provide support on broader governance projects across the team.
• Collaborate across stakeholders at Macquarie to drive governance outcomes.

Skills

Board governance support

Stakeholder management

Proactive attitude

Organisational skills

Education

Graduate Diploma in Governance

Tools

Diligent Boards

Diligent Entities

Docusign

Job description

Board Coordinator / Assistant Company Secretary

Join our Subsidiary Governance team, part of Macquarie's Legal and Governance Group, we are responsible for providing advice and operational support for Macquarie's Group companies

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

You will be involved in the management and support of routine company secretarial and board governance services for the portfolio of Macquarie Group companies in ANZ, as well as providing support on other team-wide corporate governance projects.

This role will allow you to grow and develop your skills, interacting across all levels of stakeholders at Macquarie. As an experienced Board Coordinator/ Assistant Company Secretary, you thrive in a fast-paced and varied role.

What you offer

• 3+ years of experience in a board or governance support or similar role within a Governance or Company Secretarial team.
• Experience supporting board and committee meeting operations end-to-end and managing company secretarial processes.
• Experience supporting boards and committees in financial services would be highly regarded.
• A proactive attitude, strong communication and stakeholder management skills and ability to adapt in fast-paced and changing conditions.
• Exceptional organisational skills and strong attention to detail.
• Experience with Diligent Boards or another board paper distribution portal, Diligent Entities and Docusign would be highly regarded.
• Previous involvement in process improvements and working on new ways of doing things.
• The successful candidate will be looking to build a career in corporate governance. If you are studying for, or already have, a Graduate Diploma qualification from the Governance Institute of Australia, this would be highly regarded but not a requirement.

What we offer

At Macquarie, you're empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks' paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks' paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months' gender affirmation leave, including 6 weeks' paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About the Legal Governance Group

Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.