Board Administrator (Part-Time Contract | 10 Weeks)

DIXON APPOINTMENTS | Recruitment Agency; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Part time

Benefits offered by this job

Flexible working arrangements

Supportive and collaborative team environment

Job summary

Dixon Appointments is seeking a highly experienced Board Administrator in Australia, Victoria, City of Melbourne, to provide short-term cover for a respected organization. This unique part-time opportunity involves coordinating Board meetings, taking manual minutes, and supporting senior leadership.

The ideal candidate has a minimum of 5 years' experience, exceptional organizational skills, and a professional, proactive approach. This role offers flexibility and the chance to work within a collaborative team.

Qualifications

• Minimum 5 years' experience supporting Boards at a professional level.
• Proven ability to take high-quality, detailed minutes manually.
• Confidence liaising with senior stakeholders and board members.

Responsibilities

• Coordinating Board meeting logistics (both onsite and virtual).
• Preparing and distributing agendas and board papers.
• Attending Board meetings and taking accurate, manual minutes.

Skills

Board-level administrative support

Minute taking

Organizational skills

Microsoft Outlook

Microsoft Teams

Discretion

Autonomy

Tools

Board portals (experience with OnBoard highly regarded)

Job description

About the Opportunity

We are seeking a highly experienced Board Administrator to provide short‑term cover for a well‑established, purpose‑driven organisation. This is a unique opportunity to support a respected leadership team within a values‑led environment, contributing to meaningful work that has a positive impact on the community.

This role is ideal for a seasoned professional who brings maturity, discretion, and extensive board‑level experience, and is looking for a flexible, part‑time engagement.

Key Responsibilities

• Coordinating Board meeting logistics (both onsite and virtual)
• Preparing and distributing agendas and board papers
• Attending Board meetings and taking accurate, manual minutes (no AI tools)
• Tracking, following up, and reporting on action items
• Supporting light diary management, including forward planning and coordination
• Ensuring seamless meeting delivery, including room set‑up and catering for onsite sessions
• Providing administrative support to senior leadership, including calendar oversight
• Onsite Board Meetings: Monday 24 August & Monday 21 September
• Virtual Board Meetings: Monday 31 August & Friday 28 September
• Start Date: Week commencing 27 July (handover included)

About You

• Minimum 5 years' experience supporting Boards at a professional level
• Proven ability to take high‑quality, detailed minutes manually
• Exceptional organisation, discretion, and professionalism
• Confidence liaising with senior stakeholders and board members
• Strong working knowledge of Microsoft Outlook, Microsoft Teams, and Board portals (experience with OnBoard is highly regarded)
• A proactive, detail‑oriented approach, with the ability to work autonomously
• Hybrid arrangement option (remote work with required onsite attendance)
• Supportive, collaborative, and long‑standing team
• Structured and professional setting with a strong focus on governance

Why Apply

This is an excellent opportunity to step into a well‑run, purpose‑driven organisation and provide meaningful support during a key period. The role offers flexibility, autonomy, and the chance to work alongside an experienced and dedicated leadership team.

Apply Now

Apply now if you are a seasoned Board Administrator seeking a short‑term, part‑time role where your expertise will make an immediate impact.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier‑free recruitment experience. Please indicate your preferred method of communication in your application, and let us know if you require any adjustments when dealing with us.

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