Bid Development Coordinator

YDU JC Air Cond & Ref Inc.- Dubai; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

Johnson Controls seeks an experienced Bid Management Coordinator – Pacific to drive end-to-end bid coordination across the Pacific region. You will orchestrate submissions with sales, operations, engineering, legal, finance and procurement to ensure timely, compliant responses.

The role emphasizes governance, quality assurance and cross-functional collaboration, without owning commercial strategy or technical solutions, and offers exposure to high-value infrastructure projects.

Qualifications

• 5+ years of experience in bid coordination, tender management, proposal management, project coordination or commercial administration.
• Experience working within built environment, engineering, construction, infrastructure, building technologies, healthcare, government, data centres or related industries.
• Strong understanding of tender documentation, compliance requirements and approval processes.
• Proven ability to manage multiple priorities and stakeholders within a matrix organisation.
• Excellent project management, communication and document management skills.
• Advanced capability in Microsoft Office, Teams, SharePoint and document management systems.
• Experience with CRM, bid management or proposal automation tools is advantageous.
• A proactive, accountable and detail-oriented approach with the ability to influence without direct authority.

Responsibilities

• Lead and coordinate complex tender and bid submissions across the Pacific region.
• Develop bid plans, timelines, action trackers and responsibility matrices.
• Manage tender compliance requirements, returnable schedules and submission governance.
• Facilitate bid kick-off meetings, progress reviews and executive approval reviews.
• Coordinate contributions from cross-functional SMEs and stakeholders.
• Ensure submissions are compliant, professionally presented and delivered on time.
• Drive bid governance, quality assurance and continuous improvement initiatives.
• Support sales process optimisation, bid/no-bid decision-making and tender readiness activities.
• Provide regular reporting on bid status, risks, milestones and resource requirements.
• Support customer clarification responses and smooth handover of awarded projects to delivery teams.

Skills

Bid coordination

Tender management

Proposal management

Project coordination

Stakeholder management

Communication skills

Microsoft Office

Tools

Microsoft Teams

SharePoint

Document management systems

CRM tools

Proposal automation tools

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education. For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

About this opportunity

We are seeking an experienced Bid Management Coordinator – Pacific to drive the coordination and delivery of strategic, complex and high-value tender submissions across the Pacific region. This role is ideal for a highly organised bid professional who thrives in fast-paced, multi-stakeholder environments and enjoys bringing structure, governance and discipline to major pursuit. As the Bid Management Lead, you will own the end-to-end bid coordination process from tender receipt through to submission, ensuring all customer requirements, technical inputs, commercial documentation and internal approvals are completed accurately and on time. While you will not be responsible for the commercial strategy or technical solution, you will play a critical role in orchestrating successful tender responses by partnering with sales, operations, engineering, legal, finance, procurement, risk and executive stakeholders.

Key Responsibilities

• Lead and coordinate complex tender and bid submissions across the Pacific region.
• Develop bid plans, timelines, action trackers and responsibility matrices.
• Manage tender compliance requirements, returnable schedules and submission governance.
• Facilitate bid kick-off meetings, progress reviews and executive approval reviews.
• Coordinate contributions from cross-functional SMEs and stakeholders.
• Ensure submissions are compliant, professionally presented and delivered on time.
• Drive bid governance, quality assurance and continuous improvement initiatives.
• Support sales process optimisation, bid/no-bid decision-making and tender readiness activities.
• Provide regular reporting on bid status, risks, milestones and resource requirements.
• Support customer clarification responses and smooth handover of awarded projects to delivery teams.

What We're Looking For

• 5+ years' experience in bid coordination, tender management, proposal management, project coordination or commercial administration.
• Experience working within the built environment, engineering, construction, infrastructure, building technologies, healthcare, government, data centres or related industries.
• Strong understanding of tender documentation, compliance requirements and approval processes.
• Proven ability to manage multiple priorities and stakeholders within a matrix organisation.
• Excellent project management, communication and document management skills.
• Advanced capability in Microsoft Office, Teams, SharePoint and document management systems.
• Experience with CRM, bid management or proposal automation tools is advantageous.
• A proactive, accountable and detail-oriented approach with the ability to influence without direct authority

Why Join Us?

This is an exciting opportunity to play a pivotal role in winning strategic projects across infrastructure, commercial buildings, healthcare, government, industrial and mission-critical environments. You will work alongside experienced commercial, technical and operational leaders while helping elevate bid management capability and tender excellence across the Pacific region.

Johnson Controls: Enhancing the Intelligence of Buildings

Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet.

At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.