Audit Administration Assistant

Plastic Bottle Supplies Limited; Perth; On-site; AUD 55,000 - 75,000; Full time

Job summary

PKF Perth is seeking an Audit Admin Assistant to support the Audit & Assurance Division. You will coordinate administrative processes, manage records and engage with the Audit Operations Lead, Partners and the team to ensure smooth day-to-day operations.

Ideal candidates are organised, detail-oriented and proactive, with strong MS Office skills and the ability to handle confidential information in a busy professional services environment.

Qualifications

• Strong organisational skills and the ability to manage multiple tasks in a busy office.
• Excellent attention to detail and a commitment to accurate, high-quality work.
• Strong verbal and written communication skills for professional interactions.
• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel and Teams.
• Ability to maintain confidentiality and discretion with sensitive information.
• Effective time management with the ability to meet deadlines.
• Proactive, adaptable approach to supporting a busy professional services team.
• Strong problem-solving skills and escalation when appropriate.
• Collaborative, service-oriented mindset focused on high-quality support.
• Willingness to learn new systems, processes and technologies.

Responsibilities

• Providing administrative support to the Audit Division, including preparing, formatting and distributing documents and correspondence.
• Managing records, filing systems and shared audit resources.
• Coordinating meetings, calendars, reminders and divisional communications.
• Assisting with engagement administration, including client documentation, confirmations and external searches.
• Maintaining accurate engagement records, and supporting engagement setup, completion and archiving.
• Supporting staff scheduling, onboarding, resource coordination and divisional events and training sessions.
• Maintaining information within audit systems, SharePoint and internal databases.
• Assisting with billing administration, expense processing and reporting.
• Coordinating training activities, learning resources and professional development records.

Skills

Organisational skills

Attention to detail

Verbal and written communication

Microsoft Office

Confidentiality

Time management

Proactive/adaptable

Problem-solving

Collaborative mindset

Willingness to learn

Tools

SharePoint

Audit systems

Internal databases

Job description

PKF Perth is seeking an Audit Administration Assistant to join our team and provide administrative support to our Audit & Assurance Division. The Audit Admin Assistant will work closely with the Audit Operations Lead, Partners and the wider audit team.

The opportunity

The Audit Admin Assistant provides administrative and operational support to our Audit & Assurance Division, working closely with the Audit Operations Lead, Partners and the wider audit team. You'll coordinate administrative processes, maintain records and systems, support team activities and help ensure the smooth day-to-day running of the division - a varied, hands-on role suited to someone who enjoys structure, systems and supporting a busy professional services team.

About PKF

PKF Perth has been supporting the Western Australian business community for over 40 years. As a locally owned firm and part of the PKF Australia and PKF Global network, we combine strong local relationships with access to national and international expertise.

Our Audit & Assurance team works with a diverse portfolio of clients across a range of industries, including resources and energy, delivering high-quality audit and assurance services while building trusted, long-term relationships. We are committed to technical excellence, continuous improvement and developing our people through meaningful work, professional development and clear career progression opportunities.

Key responsibilities

• Providing administrative support to the Audit Division, including preparing, formatting and distributing documents and correspondence.
• Managing records, filing systems and shared audit resources.
• Coordinating meetings, calendars, reminders and divisional communications.
• Assisting with engagement administration, including client documentation, confirmations and external searches.
• Maintaining accurate engagement records, and supporting engagement setup, completion and archiving.
• Supporting staff scheduling, onboarding, resource coordination and divisional events and training sessions.
• Maintaining information within audit systems, SharePoint and internal databases.
• Assisting with billing administration, expense processing and reporting.
• Coordinating training activities, learning resources and professional development records.

What you need to apply

About you

You are organised, proactive, and detail-oriented, with the ability to manage multiple tasks in a busy office environment. You communicate confidently, take initiative, and enjoy supporting both colleagues and clients. With a positive attitude and strong sense of responsibility, you help create a professional and well-run workplace.

Ideally you will have:

• Strong organisational skills, with the ability to manage multiple tasks and competing priorities.
• Excellent attention to detail and a commitment to accurate, high-quality work.
• Strong verbal and written communication skills, with the confidence to engage professionally with team members and clients.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel and Teams.
• The ability to maintain confidentiality and exercise discretion with sensitive information.
• Effective time management, with the ability to meet deadlines and follow through on tasks.
• A proactive, adaptable approach to supporting a busy professional services team.
• Strong problem-solving skills, with the ability to identify issues and escalation when appropriate.
• A collaborative, service-oriented mindset focused on high-quality support.
• A willingness to learn new systems, processes and technologies.