Associate Event Producer

The Opus Group; Sydney; Hybrid; AUD 65,000 - 110,000; Full time

Benefits offered by this job

Paid Birthday leave

Paid monthly wellness day

Hybrid work environment

Global travel opportunities

In-house L&D program

Paid parental leave

Job summary

The Opus Group in Sydney is seeking an Associate Producer to deliver seamless, high-quality live, virtual and hybrid events. You will collaborate with Creative, Technical Production and Producing teams from briefs through onsite delivery and post-event reporting.

With 2–4+ years in event or production roles, you will manage budgets, client relationships and supplier partners, while mentoring junior staff and contributing to new business pitches in a fast-paced, hybrid-work environment.

Qualifications

• 2–4+ years in an event, production or project delivery role.
• Solid understanding of event production including logistics, content, technical production and onsite delivery.
• Confidence working directly with clients and suppliers.
• Strong organisational and project management skills.
• Clear, professional communication skills.
• Degree or diploma in a related discipline preferred but not required.

Responsibilities

• Take ownership of defined areas of projects while supporting senior Producers across delivery.
• Build and maintain strong client relationships, ensuring stakeholders are informed and supported throughout the project lifecycle.
• Unpack and understand client briefs autonomously and provide well-considered reverse briefs.
• Design, conceptualise, plan and deliver elements of projects across live, virtual and hybrid formats.
• Pitch ideas to clients for medium-sized projects and contribute to pitches for larger programs.
• Manage timelines, workflows and deliverables with a focus on quality and outcomes.
• Take accountability for project-level decisions and delivery success.
• Manage project budgets, including invoicing, expenditure and budget reconciliations.
• Engage, brief and negotiate with supplier partners to deliver positive outcomes.
• Support and manage onsite delivery including bump in, build, show days and bump out.
• Collate and share post-event reporting and analytics.
• Contribute to new business pitches and creative ideation.
• Mentor and support a Project Coordinator or Project Assistant, delegating tasks while remaining accountable for deliverables.

Skills

Event production

Client management

Budgeting

Project management

Communication

Education

Degree or diploma in a related discipline

Tools

G Suite

Job description

Job Title: Associate Producer

Group/Team: Production

Location: Sydney, Hybrid

Employment Type: Full-time, Permanent

Travel Requirements: 15-20%

WHO WE ARE

OPUS AGENCY

The Opus Agency, Asia Pacific is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand.

The world’s leading brands and upstart category creators trust Opus Agency with their flagship programs and holistic event portfolios. Across four decades, our story is one of realisation—a realisation of outstanding talent, a nurtured culture, and integrated end-to-end capabilities. To us, it's simple: success is propelled through the power and potential of people coming together.

WHAT WE ARE LOOKING FOR

As an Associate Producer, you will work collaboratively with our Creative, Technical Production and Producing teams to bring briefs to life and deliver seamless, high-quality experiences for our clients. From shaping and interpreting briefs through to onsite delivery and post-event reporting, you will play a key role in ensuring projects are delivered creatively, efficiently and to a high standard.

You are comfortable working across both detailed and open-ended briefs, have a solid grounding in event production, and are confident managing relationships, budgets and suppliers. You will contribute meaningfully to the success of projects while positively influencing the broader business through curiosity, accountability and a strong client-first mindset.

YOU SHOULD HAVE

• 2–4+ years’ experience in an event, production or project delivery role
• A solid understanding of event production, including logistics, content, technical production and onsite delivery
• Confidence working directly with clients and suppliers
• Strong organisational and project management skills
• Clear, professional communication skills
• High proficiency with G Suite (Docs, Sheets, Slides)
• Degree or diploma in a related discipline preferred but not required

RESPONSIBILITIES

As an Associate Producer, you will take ownership of defined areas of projects while supporting senior Producers across delivery. You will balance big-picture thinking with detailed execution to ensure projects are delivered on time, on budget and to a high standard.

• Work collaboratively with Creative, Technical Production and Producing teams to finalise briefs and delivery approaches
• Build and maintain strong client relationships, ensuring stakeholders are informed and supported throughout the project lifecycle
• Unpack and understand client briefs autonomously and provide well-considered reverse briefs
• Design, conceptualise, plan and deliver elements of projects across live, virtual and hybrid formats
• Pitch ideas to clients for medium-sized projects and contribute to pitches for larger programs
• Manage timelines, workflows and deliverables with a focus on quality and outcomes
• Take accountability for project-level decisions and delivery success
• Manage project budgets, including invoicing, expenditure and budget reconciliations
• Engage, brief and negotiate with supplier partners to deliver positive outcomes
• Support and manage onsite delivery including bump in, build, show days and bump out
• Collate and share post-event reporting and analytics
• Contribute to new business pitches and creative ideation
• Mentor and support a Project Coordinator or Project Assistant, delegating tasks while remaining accountable for deliverables

COMPETENCIES

• Event & Project Delivery
• Client Relationship Management
• Creative & Strategic Thinking
• Budget & Financial Management
• Supplier & Stakeholder NegotiationCross-Functional Collaboration
• Problem Solving & Decision Making
• Adaptability & Resilience
• Attention to Detail with Big-Picture Thinking
• Inclusive, Approachable and Accountable Team Player

WHAT YOU CAN EXPECT IN RETURN

• High-powered tech to help you perform your best
• Work with global, market leading brands
• Global travel opportunities
• Paid Birthday leave
• Paid monthly wellness day
• Regular social events
• A hybrid work environment
• A vibrant, modern workplace
• A competitive Paid Parental leave policy
• An in-house L&D program
• Additional funds allocated to your personal learning & development

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

This position requires verification of Australian citizenship due to citizenship-based legal restrictions and/or proof of right to work. The ability to meet The Opus Group background screening process are required for this role.

The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.