Assistant Transaction Manager

JLL; Sydney; On-site; AUD 90,000 - 95,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s#

Premium offices

Job summary

JLL Australia is seeking an Assistant Transaction Manager to deliver leasing and transaction management across a retail portfolio, bridging strategic property management with transactional execution.

You will work with clients and internal teams to manage the full lifecycle of lease transactions, leverage transaction technology, and develop streamlined processes to meet deadlines. This role emphasizes collaboration and proactive risk management to deliver value.

Qualifications

• Minimum 2 years of experience in transactions, leasing, or related property services.
• Tertiary qualification in Property, Real Estate, or equivalent.
• Current Real Estate Licence or Certificate of Registration.

Responsibilities

• Support leasing and transaction management across a retail property portfolio.
• Prepare Options Papers, Site Searches, and Market Sweeps for data-driven insights.
• Prepare Lease Approval Forms and ensure documentation is accurate and timely.
• Manage market rent reviews and negotiate terms with landlords.
• Coordinate lease options, renewals, and divestments; support due diligence.
• Drive adoption of transaction technology and develop streamlined processes.

Skills

Client service

Communication

Team collaboration

Time management

Attention to detail

Education

Tertiary qualification in Property/Real Estate

Real Estate Licence/Certificate

Tools

Transaction platforms

Digital workflow tools

Job description

Shaping the future of real estate for a better world

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As a Assistant Transaction Manager at JLL, you'll play a vital role in delivering operational excellence across our client's retail property portfolio. This position sits at the intersection of strategic property management and hands‑on transactional execution, where you'll support the delivery of leasing and transaction management activities that directly impact our client's success. You'll work closely with clients and internal teams to manage the full lifecycle of retail lease transactions—from market rent reviews and lease renewals to new site selections and divestments.

At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this role exemplifies that commitment through its focus on operational efficiency, technology adoption, and collaborative problem‑solving. You'll be empowered to champion transaction technology implementation, develop streamlined business processes, and ensure critical lease dates and obligations are managed with precision. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with diverse stakeholders to deliver measurable value and support strategic decision‑making across the retail portfolio.

An overview of the role:

• Support the delivery of leasing and transaction management activities across a retail property portfolio, ensuring all activities align with client objectives and operational standards
• Assist in preparing Options Papers, Site Searches, and Market Sweeps that provide clients with data‑driven insights to support strategic property decisions
• Prepare Lease Approval Forms upon transaction completion, ensuring all documentation is accurate, compliant, and submitted within required timeframes
• Manage market rent reviews with external landlords or their representatives, negotiating terms that deliver value and align with lease agreements
• Coordinate the exercise of lease options, renewals, and renegotiations to secure optimal tenure and commercial terms for clients
• Support new site selection and due diligence activities, working alongside internal teams to evaluate opportunities and provide market‑specific intelligence
• Manage divestment activities for leased sites, including coordination of landlord notices, lease terminations and make‑good negotiations
• Oversee critical lease dates and key events, maintaining a forward‑looking calendar to proactively manage obligations and mitigate risk
• Serve as a Transaction Technology Champion, driving the adoption of digital tools, developing business processes and playbooks, and supporting training initiatives to enhance team capabilities

Sounds like you? This is what we are looking for:

• Minimum 2 years of experience in transactions, leasing, or associated property services with a demonstrated track record of successful delivery
• Tertiary qualification in Property, Real Estate, or equivalent discipline
• Current Real Estate Licence or Certificate of Registration
• Ability to manage multiple complex issues concurrently while meeting tight operational deadlines
• Goal-oriented mindset with a strong focus on meeting and exceeding performance targets
• Excellent client service skills and the ability to communicate effectively with diverse stakeholders
• Proven ability to work collaboratively within a team environment, contributing to collective success
• Experience working within retail property portfolios or managing retail lease transactions (preferred)
• Demonstrated capability in using transaction management technology platforms and digital workflow tools (preferred)

Salary:

$90,000-95,000 Total Salary Package (including Super)

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social ClubEmployee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like‑minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.