Assistant Company Secretary (4 + years) - Listed

Wolf & Williams; Sydney; On-site; AUD 180,000 - 240,000; Full time

Job summary

Wolf & Williams seeks an Assistant Company Secretary (4+ years) to join the Governance team in Sydney. You will report to the Deputy Company Secretary and work closely with the General Counsel on corporate governance for the group.

You will drive best-practice governance, manage continuous disclosure, board processes, subsidiary governance and multi‑jurisdictional compliance to support rapid growth in AI infrastructure globally.

Qualifications

• Minimum 4 years’ governance, company secretarial or legal experience.
• Experience supporting a listed company is highly regarded.
• Strong knowledge of Corporations Act, NASDAQ/ASX listing rules and governance principles.
• Experience supporting Boards, Board Committees and senior executives.

Responsibilities

• Support continuous disclosure and market disclosure governance processes.
• Assist with Board and Board Committee governance and administration.
• Prepare and manage Board and Committee meetings, including papers, agendas and logistics.
• Take accurate minutes and track actions through to completion.
• Contribute to compliance with the ASX Listing Rules and Corporations Act.
• Support subsidiary governance and entity management across the group.
• Assist with the management of offshore entities and corporate records.
• Coordinate ASIC, NASDAQ and other regulatory filings.
• Support shareholder registry management and related processes.

Skills

Governance experience

Board support

Minute taking

Regulatory knowledge

Legal drafting

Communication

Organisational skills

Education

Bachelor’s degree in Law

Governance Institute of Australia / AICD qualifications

Legal qualification and admission to practice desirable

Job description

Assistant Company Secretary (4 + years) - Listed

We are exclusively partnering with a founder-led technology infrastructure company at the forefront of the AI revolution. They design, build and operate large-scale, high-performance computing facilities across the world, with a strong focus on sustainable, efficient infrastructure that supports rapid growth.

Their industry-leading General Counsel is looking to welcome a high performer into their Governance team. They are seeking someone with a global outlook who can adapt to international governance rules and procedures.

We are exclusively partnering with a founder-led technology infrastructure company at the forefront of the AI revolution. They design, build and operate large-scale, high-performance computing facilities across the world, with a strong focus on sustainable, efficient infrastructure that supports rapid growth.

Their industry-leading General Counsel is looking to welcome a high performer into their Governance team. They are seeking someone with a global outlook who can adapt to international governance rules and procedures.

The Role

Reporting to the Deputy Company Secretary with a dotted line to the General Counsel and Company Secretary, you will be a key member of the Legal and Governance team. You will support the delivery of best-practice corporate governance across the company and its group entities, working closely with the Board, Board Committees and executive leadership.

Your focus will be on helping ensure the governance framework remains effective, efficient and aligned with the organisation’s strategic objectives. You will assist with continuous disclosure obligations, Board and Committee processes, subsidiary governance, corporate compliance and a range of governance-related projects. The role plays an important part in maintaining compliance with applicable legal and regulatory requirements while supporting continued growth across multiple jurisdictions.

This is an opportunity to contribute to a high-growth business operating at the intersection of artificial intelligence, digital infrastructure and technology, while working closely with senior leadership and the Board on strategically important matters.

Key Responsibilities

• Support continuous disclosure and market disclosure governance processes.
• Assist with Board and Board Committee governance and administration.
• Prepare and manage Board and Committee meetings, including papers, agendas and logistics.
• Take accurate minutes and track actions through to completion.
• Contribute to compliance with the ASX Listing Rules and Corporations Act.
• Support subsidiary governance and entity management across the group.
• Assist with the management of offshore entities and corporate records.
• Coordinate ASIC, NASDEQ and other regulatory filings.
• Support shareholder registry management and related processes.

About You

• Minimum 4 years’ relevant experience in governance, company secretarial or legal roles.
• Experience supporting a listed company will be highly regarded.
• Strong working knowledge of the Corporations Act, NASDAQ or ASX Listing Rules and Corporate Governance Principles.
• Demonstrated experience supporting Boards, Board Committees and senior executives.
• Experience managing subsidiary governance programs and corporate structures across multiple jurisdictions.
• Excellent drafting, communication and minute-taking skills.
• Strong organisational ability with the capacity to manage multiple priorities and competing deadlines.
• High attention to detail, sound judgment and a proactive approach to problem-solving.
• Experience working across Australian and international corporate structures.

Qualifications

• Bachelor’s degree in Law
• Governance Institute of Australia or AICD qualifications (or equivalent) highly regarded.
• Legal qualification and admission to practice desirable.

What’s On Offer

• Founder-led environment with fast decisions, accessible leaders and early ownership.
• Significant exposure to Board-level work and corporate governance in a rapidly scaling technology business.
• Opportunity to contribute to the governance foundations of a high-growth AI infrastructure company operating across multiple jurisdictions.
• Inclusive culture that values drive and curiosity and supports people to grow into new domains.