Assistant Buyer

HYH Management Pty Ltd; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free on-site parking

Occasional travel to stores

Job summary

HYH Management Pty Ltd is seeking an Assistant Buyer to join our Hawthorn East buying team. This full-time role supports selection, negotiation and procurement to meet customer needs and business objectives.

You'll help optimise product ranges, maintain supplier relationships, and coordinate with Logistics, Marketing and Store Operations to ensure timely deliveries and accurate product information.

Qualifications

• 1–3 years buying and procurement experience.
• Degree in business, commerce or retail management.
• Strong analytical skills to interpret sales data, inventories and trends.
• Excellent negotiation and communication skills with suppliers.
• Proficiency in Excel and buying/inventory management systems.
• Detail-oriented with strong organisational skills.
• Commercial mindset with understanding of profit margins.

Responsibilities

• Support the Buyer in developing seasonal and core product ranges.
• Source new product opportunities from existing and prospective suppliers.
• Prepare and maintain product specs, sample trackers and range plans.
• Raise and track purchase orders with suppliers and freight forwarders.
• Monitor order status, delays and short-ships, escalate risks.
• Assist with landed cost calculations and price recommendations.
• Prepare regular sell-through, stock cover and category performance reports.
• Monitor inventory and support replenishment, clearance and balancing.
• Assist with sales forecasting and demand planning.
• Coordinate cross-functionally with Logistics, Marketing, and Stores for timing and feedback.
• Maintain supplier, pricing and compliance records including product safety documentation.

Skills

Negotiation

Analytical thinking

Communication

Team collaboration

Education

Business/Commerce/Retail management degree

Tools

Excel

Inventory systems

Job description

HYH Group is a diversified group, from international property development to specialist retailers.

HYH Group (Retail) represents fast retail brands (from Japan) across a variety of goods, cosmetics, and specialist grocers. We are brand guardians for our partners, and we grow our business in Australia while preserving the integrity of the brand.

At HYH Group (Retail), our people are our greatest asset. We strive to retain, develop, and reward passionate, success-oriented professionals at all levels. We pride ourselves on creating a workplace culture that attracts talented professionals and supports their growth and development. Our team is passionate about what we do, and we are always looking for motivated individuals who share our values and commitment to excellence.

About our Partner

HYH Group (Retail) partner, Daiso is a large multi-national retail organisation and a leader in Japanese value store concepts,with over 5,600 stores globally and 32 stores nationally (with more stores opening soon!). It prides itself on providing various high-quality products at reasonable prices, from household items to unique seasonal goods. At Daiso, we think outside the box and commit to providing customers with surprises and fun on each visit.

About the role

HYH Management Pty Ltd is looking for an Assistant Buyer to join our buying team in Hawthorn East, Victoria. This is a full-time position that offers an exciting opportunity to develop your career in retail and consumer products buying. As an Assistant Buyer, you will support the buying function by assisting in the selection, negotiation, and procurement of products that meet our customers' needs and our business objectives. This role is crucial to ensuring we maintain strong supplier relationships and optimise our product range and inventory levels across our operations.

What you'll be doing

• Support the Buyer in developing seasonal and core product ranges across assigned categories, in line with Daiso's value-retail positioning and price architecture
• Assist in sourcing new product opportunities from existing and prospective suppliers, including product research and market/competitor analysis
• Prepare and maintain product specification sheets, sample trackers and range plans, and coordinate sampling through to internal sign-off
• Raise, amend and track purchase orders in line with agreed cost prices, quantities and delivery windows, liaising with suppliers and freight forwarders on order confirmations and shipment schedules
• Monitor order status, delays and short-shipments, escalating risks proactively
• Assist with landed cost calculations and retail price recommendations to support target margins
• Prepare regular reporting on sell-through, stock cover, open-to-buy and category performance
• Monitor inventory performance and support replenishment, clearance and stock-balancing decisions
• Assist with sales forecasting and demand planning to support purchasing decisions
• Coordinate cross-functionally with Logistics on shipment scheduling and DC delivery timing, Marketing on product information and imagery, and Store Operations/Regional Managers on range feedback and store-level performance
• Maintain accurate, audit-ready supplier, pricing and compliance records, including product safety, labelling and certification documentation

What we re're looking for

• Minimum 1- 3 years of experience in buying and procurement.
• A qualification in business, commerce, retail management or a related field.
• Strong analytical skills with the ability to interpret sales data, inventory reports and market trends
• Excellent negotiation and communication skills, with the ability to build and maintain supplier relationships
• Proficiency in Microsoft Office applications, particularly Excel, and experience with buying or inventory management systems
• Attention to detail and strong organisational skills, with the ability to manage multiple tasks and deadlines
• A commercial mindset with an understanding of profit margins, cost management and value for money
• Ability to work collaboratively within a team whilst also taking initiative on assigned projects
• Knowledge of the retail and consumer products sector is highly desirable
• Previous experience in a buying, procurement or retail environment is advantageous

What we offer

HYH Management Pty Ltd is committed to providing our employees with a rewarding and supportive workplace environment. We offer competitive remuneration and a range of benefits that support your professional development and work-life balance. Our team values collaboration, innovation and continuous learning. We provide opportunities for career progression and skill development, enabling you to advance your career within the retail and consumer products industry. We foster a culture where your contributions are recognised and valued, and we encourage open communication and teamwork across all levels of the organisation.

You'll be located at the head office in Hawthorn East with free parking on site, with occasional travel to retail stores as required.