Assistant Accountant/Book Keeper

Humpty Dumpty Foundation; Sydney; Hybrid; AUD 85,000 - 90,000; Full time

Job summary

Humpty Dumpty Foundation is seeking a Finance Officer to manage day-to-day financial and administrative operations. You will handle AP/AR, payroll, BAS, and reporting while maintaining accurate records and compliance in a not-for-profit environment.

Based in Crows Nest with a hybrid pattern (3 days in office, 2 remote). You will work closely with leadership to support procurement, budgeting, and smooth month-end processes while ensuring data integrity and timely payments.

Qualifications

• Minimum 2–4+ years in a Finance Officer / Accounts role.
• Strong experience in Accounts Payable, Receivable and Payroll.
• Knowledge of GST, FBT and PAYG tax.
• Experience with Xero accounting software.
• Not-for-profit or small-organisation experience preferred.

Responsibilities

• End-to-end accounts payable processing.
• Maintain supplier records and respond to queries; manage payment runs.
• Raising and issuing invoices; monitor incoming payments and follow up outstanding debts.
• Bank reconciliations and card reconciliations; petty cash management.
• Assist with month-end close, journals, accruals, prepayments and BAS preparation.
• Payroll processing and compliance; BAS & FBT reporting support.
• General administration support to finance team and leadership.

Skills

Accounts Payable

Accounts Receivable

Payroll

GST

FBT

PAYG Tax

Xero

Not-for-Profit experience

Education

Accounting/Finance degree or diploma

Tools

Xero

Job description

For more than 35 years, the Humpty Dumpty Foundation has been helping hospitals and health services care for children by providing much needed medical equipment and initiatives that improve health outcomes.

Humpty's mission is to raise funds to provide essential and often lifesaving paediatric medical equipment for hospitals in every corner of Australia.

At Humpty, we believe every Australian child should have access to the healthcare they need, no matter where they live. We work with health services to improve the capacity and capability of hospitals and healthcare workers to manage serious and life-threatening medical emergencies through a combined approach of medical equipment and health initiatives.

Humpty’s reach is now right across Australia, and we are working to respond to the ever-increasing demands on our health system. In doing so, we respect the diverse needs of the communities we serve while empowering our frontline workers to help babies and children in their greatest time of need.

Each year, the Humpty Dumpty Foundation receives hundreds of submissions from hospitals and health services across Australia requesting a wide range of essential and specialised equipment to help them manage newborn and paediatric medical emergencies. Through Humpty’s Wish List, we provide hospitals and health service centres with the medical equipment they so desperately need.

About the Role

This is a hands-on, detail-focused role responsible for the day-to-day financial and administrative operations of the organisation.

The Finance Officer ensures that all transactions are processed accurately and on time, supports basic reporting, and maintains strong financial records and compliance processes.

This role is ideal for someone who enjoys structure, consistency, and being the backbone of finance operations.

Key Responsibilities

1. Accounts Payable

End-to-end processing of supplier invoices

Matching purchase orders, approvals, and invoices

Managing payment runs (weekly/fortnightly)

Maintaining supplier records and responding to queries

Ensuring timely and accurate payments

2. Accounts Receivable

Raising and issuing invoices (donations, partnerships, events etc.)

Monitoring incoming payments and following up outstanding debts

Allocating receipts in accounting system

Managing debtor reports and escalating overdue accounts

3. Bank & Reconciliations

Daily/weekly bank reconciliations

Credit card reconciliations

Petty cash management (if applicable)

Investigating and resolving discrepancies

4. Expenses Administration

Processing employee expense claims

Ensuring compliance with internal policies

Maintaining accurate financial records and filing systems

Assisting with month-end close (journals, accruals, prepayments)

Supporting BAS preparation and compliance reporting

Preparing basic financial monthly reports

6. Taxation and Payroll

Manage Monthly Payroll processing including reconciliation, prepay payment files, leave and superannuation

Supporting BAS & FBT preparation and ATO submissions and compliance reporting

6. Systems & Data Management

Maintaining accounting system

Ensuring data accuracy and integrity

Supporting system improvements and process efficiencies

7. General Administration Support

Supporting audit preparation (documentation, reconciliations)

Assisting with finance-related queries from staff

Providing administrative support to leadership as required

Supporting procurement and supplier coordination

Key Skills & Experience

2–4+ years’ experience in a Finance Officer / Accounts role

Strong experience in Accounts Payable, Receivable and Payroll

Strong experience in GST, FBT and PAYG Tax

Experience using accounting systems (e.g. Xero)

High attention to detail and accuracy

Strong organisational and time management skills

Ability to manage high-volume transactional work

Experience in Not-for-Profit or small organisation environment

Basic payroll knowledge

Exposure to BAS/GST processes

Relevant qualification (Certificate IV, Diploma, or Degree in Accounting/Finance)

Key Attributes

Highly organised and process-driven

Reliable and consistent with strong follow-through

Comfortable working independently

Practical, hands-on approach

Team player with a “no job too small” mindset

Success Measures

Timely and accurate processing of all financial transactions

Clean and reconciled accounts with minimal errors

Strong supplier and stakeholder relationships

Efficient and well-maintained financial systems

Smooth month-end close process

Why Join Us?

• Be part of a passionate team making a tangible difference to the lives of children and families.
• Lead a critical function in a respected and impactful organisation.
• Enjoy a collaborative and flexible work environment.

If you are a strategic fundraising leader with a passion for building meaningful partnerships and driving impact, we’d love to hear from you!

Reports to: Chief Operating Office

Appointment Type: Full-time, Permanent

Location: Crows Nest (Hybrid work in office 3 days/week + 2 days remote)

Pay Guide: Pay Range $85,000-90,000, as a not-for-profit applicants also get a tax deduction of up to $15,900