Accounts Receivable/Accounts Payable Officer

The Y Australia; Ballarat; On-site; AUD 65,000 - 75,000; Full time

Job summary

The Y Australia in Ballarat, VIC, is seeking an Accounts Receivable/Accounts Payable Officer to support our Finance team in managing debtor and supplier payments. You will handle invoicing, CCS/ACCS funding processes, direct debits, and government reporting while ensuring accuracy and timely processing.

Candidates should have AR/AP experience, strong reconciliation skills, and the ability to juggle priorities in a not-for-profit childcare environment; contact Jane Chester for details.

Qualifications

• Experience in accounts receivable, accounts payable, or a similar finance administration role.
• Strong reconciliation and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Strong communication and customer service skills, liaising with families, suppliers, and government agencies.
• Experience with accounting and financial management systems; childcare/not-for-profit sector experience is valued.

Responsibilities

• Manage debtor accounts within Children’s Services software, recording fees, charges, payments and receipts.
• Process parent payments and CCS/ACCS funding transactions.
• Submit attendance records and process account adjustments.
• Oversee fortnightly direct debit processing and resolve dishonoured payments.
• Respond to family account enquiries and maintain accurate documentation.
• Prepare and distribute fortnightly invoices and statements.
• Liaise with government departments regarding CCS claims and funding matters.
• Monitor outstanding accounts and coordinate debt collection procedures.

Skills

Accounts Receivable

Accounts Payable

Reconciliation

Customer Service

Communication

Tools

Accounting software

Children's Services software

Job description

Accounts Receivable/Accounts Payable Officer

Are you a detail-oriented accounts professional who enjoys balancing numbers with customer service? Join our Finance team in a pivotal role supporting both Accounts Receivable and Accounts Payable functions. This position plays a key role in ensuring the smooth administration of debtor accounts, government funding processes, supplier payments, and financial compliance.

About the Role

As the AccountsReceivable/Accounts Payable Officer, you will be responsible for managing the Accounts Receivable function, including debtor management, debtor account administration, invoicing, and government funding processes. You will also provide valuable support to the Accounts Payable function, ensuring timely and accurate processing of supplier payments and reconciliations.

Key Responsibilities

Accounts Receivable

Manage family accounts within Children's Services software systems, ensuring all fees, charges, payments, and receipts are accurately recorded.

Process parent payments and administer Child Care Subsidy (CCS) and related government funding transactions.

Submit attendance records and process authorised account adjustments.

Oversee fortnightly direct debit processing, including investigating and resolving dishonoured payments.

Respond to family account enquiries and maintain accurate documentation, including direct debit authorities and account records.

Prepare and distribute fortnightly invoices and statements.

Liaise with government departments regarding reporting requirements, CCS claims, Additional Child Care Subsidy (ACCS) applications, and funding matters.

Monitor outstanding accounts and manage debt collection processes, including contacting families, arranging payment solutions, suspending services where required, and coordinating referrals to debt collection agencies.

Work closely with debt collection providers and assist families with enquiries relating to outstanding fees and charges.

Accounts Payable

Process and reconcile corporate credit card accounts each month.

Support weekly supplier payment runs through invoice review, verification, and payment processing.

Reconcile supplier statements and resolve discrepancies on a monthly basis.

Provide leave coverage and support for the Accounts Payable Officer as required.

About You

To be successful in this role, you will have:

Experience in accounts receivable, accounts payable, or a similar finance administration role.

Strong reconciliation and problem-solving skills.

Excellent attention to detail and accuracy.

The ability to manage competing priorities and meet regular deadlines.

Strong communication and customer service skills, with the confidence to liaise with families, government agencies, suppliers, and debt collection providers.

Experience with accounting and financial management systems. Experience within the childcare, community services, or not-for-profit sector will be highly regarded.

Why Join Us?

Make a meaningful contribution to services that support children and families.

Enjoy a varied role combining finance administration, customer service, and stakeholder engagement.

Be part of a supportive and collaborative team environment.

Contribute to an organisation that values community impact and service excellence.

For further information please contact, Jane Chester - Finance Manager via email ************@yballarat.org.au