Assets Administration Officer

Chandler Macleod Group; Newcastle City Council; On-site; AUD 37,000 - 62,000; Full time

Benefits offered by this job

3-month contract

Honeysuckle office

Competitive hourly rate

Diverse role

Professional team environment

Job summary

Chandler Macleod Group is seeking an experienced Assets Administration Officer to join our client based in Honeysuckle. This is a 3-month contract with an immediate start, offering an excellent opportunity for an organised administration professional with experience supporting facilities, fleet, property or asset management functions within a busy corporate environment.

In this role, you will provide essential administrative support across facilities, fleet and records management functions to

Qualifications

• Experience in administration within property, facilities, fleet, assets or corporate environments.
• Strong MS Office skills: Outlook, Word, Excel, PowerPoint.
• Experience using document management systems and SharePoint or similar platforms.
• Excellent organisational and time management skills.
• Strong communication and customer service abilities.
• Proactive approach with ability to work independently and in a team.
• Current Class C Driver's Licence.

Responsibilities

• Provide administrative support across fleet, facilities and records management functions.
• Coordinate building access, site inductions, repairs and maintenance activities.
• Assist with fleet administration including vehicle management, GPS support and access fobs.
• Process invoices, purchase requisitions and financial reporting tasks.
• Maintain electronic document and records management systems.
• Coordinate incoming and outgoing mail and courier services.
• Respond to internal and external enquiries in a professional and timely manner.
• Provide administrative support to leaders and operational teams.
• Maintain accurate records, documentation and reporting.

Skills

Microsoft Office Suite

Communication

Customer service

Time management

Organisation

Teamwork

Independent work

Proactive approach

Driver's Licence

Education

Administration/Property/Facilities or Fleet Management qualification

Tools

SharePoint

Document management systems

Job description

Honeysuckle, Newcastle
Immediate Start | 3-Month Contract Until 31 December 2026
Earn up to $45.06 per hour

Chandler Macleod is seeking an experienced Assets Administration Officerto join our clientbased in Honeysuckle. This is an excellent opportunity for an organised administration professional with experience supporting facilities, fleet, property or asset management functions within a busy corporate environment.

In this role, you will provide essential administrative support across facilities, fleet and records management functions, ensuring the smooth day-to-day operation of key business services.

What's on Offer?

• 3-month temporary assignment through to 31 December 2026
• Honeysuckle office location
• Earn up to $45.06 per hour
• Diverse role supporting multiple business functions
• Opportunity to work within a professional and collaborative team environment

Key Responsibilities

• Provide administrative support across fleet, facilities and records management functions
• Coordinate building access, site inductions, repairs and maintenance activities
• Assist with fleet administration including vehicle management, GPS support and access fobs
• Process invoices, purchase requisitions and financial reporting tasks
• Maintain electronic document and records management systems
• Coordinate incoming and outgoing mail and courier services
• Respond to internal and external enquiries in a professional and timely manner
• Provide administrative support to leaders and operational teams
• Maintain accurate records, documentation and reporting

About You

To be successful in this role, you will have:

• Previous administration experience within a property, facilities, fleet, assets or corporate environment
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• Experience using document management systems and SharePoint or similar platforms
• Excellent organisational and time management skills
• Strong communication and customer service abilities
• A proactive approach with the ability to work independently and within a team
• Current Class C Driver's Licence

Desirable Experience

• Qualifications in Administration, Property, Facilities or Fleet Management
• Experience working within utilities, infrastructure or asset-intensive industries
• Knowledge of property-related legislation and processes

Successful applicants will be required to complete pre-employment checks, including a criminal background check.