ASO4 Senior Administrator

Randstad - Business Support; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Randstad - Business Support is seeking a Senior Administration Officer to ensure smooth office operations, overseeing accounts payable, grant payments and related financial processes. You will manage documents, liaise with stakeholders, and support fleet, payroll and timesheet processing to meet entitlements.

Ideal candidates bring proven AP experience, strong admin systems aptitude, and a continuous improvement mindset, with a focus on WHS compliance and government frameworks.

Qualifications

• Proven Accounts Payable experience with high-volume financial processing.
• Experience with invoice systems and government financial instructions/frameworks is valuable.
• Strong administrative and systems aptitude for handling shared mailboxes, payroll logs and fleet assets.
• Commitment to WHS standards and process improvement.

Responsibilities

• Oversee unit accounts payable tasks, assign workflows, process invoices, and prepare payments on time.
• Act as primary unit contact for stakeholders and escalate issues as needed.
• Review and process log sheets and online timesheets for accuracy; facilitate manual payments if required.
• Monitor and manage fleet using Excel and related assets.
• Manage central mailbox communications and allocate administrative tasks to maintain office support.
• Engage with diverse stakeholders to ensure smooth operations.
• Identify and implement process improvements while adhering to departmental guidelines.
• Identify and report safety incidents, hazards and injuries to maintain WHS standards.

Skills

Accounts payable

Administrative systems

Stakeholder communication

Continuous improvement

Job description

The Senior Administration Officer plays a pivotal role in maintaining the smooth operation of the office, overseeing critical financial tasks, including accounts payable, grant payments and payments.

The role assumes responsibility for managing documents and records while acting as the primary liaison for relevant stakeholders.

Key Outcomes:

• Accounts Payable & Financial Management: Oversee unit accounts payable tasks, assign workflows to admin officers, process invoices in Basware, and prepare payments accurately within timeframes.

• Client Liaison: Act as the primary unit contact, resolving or escalating issues promptly to ensure seamless operational coordination.

• Processing: Review, allocate, and process log sheets and online timesheets for accuracy, facilitating manual payments when necessary to ensure timely entitlements.

• Fleet Administration: Monitor and manage fleets utilising excel spreadsheet.

• Mailbox & Communications Management: Monitor central mailboxes, distribute communications, and assign administrative tasks to maintain efficient clerical, records, and general office support.

• Stakeholder Engagement: Communicate effectively with a diverse network of stakeholders.

• Process Improvement & Compliance: Apply deep knowledge of work practices and departmental policy guidelines to support operations while proactively identifying process improvement opportunities.

• Work Health & Safety: Contribute to a safe and healthy workplace by proactively identifying and reporting incidents, hazards, and injuries.

About You

• Proven Accounts Payable Experience: Skilled in high volume financial processing, invoice systems (Basware experience highly regarded), and adhering to Government financial instructions/frameworks.

• Strong Administrative & Systems Aptitude: Highly organised with experience managing shared mailboxes, processing payroll/log sheets, and managing fleet related assets.

• Clear Stakeholder Communication: Excellent interpersonal skills with the ability to collaborate smoothly across Government agencies and external stakeholders.

• Continuous Improvement Mindset: Proactive approach to refining administrative processes and adhering to WHS standards.

A valid SA Working with Children's Check is required for this role.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.