Aso4 Executive & Project Support Officer | State Government

Everi Pty; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Job summary

Everi Pty is seeking an Executive and Project Support Officer to provide confidential administrative and project support to division leaders in a government-setting environment.

You will help with executive tasks, diary management, travel planning, and meetings while ensuring records are properly managed in Objective EDRMS and supporting budget and workflow processes. The role requires strong initiative and discretion.

Qualifications

• Experience in a State Government administrative or executive support setting.
• Demonstrated experience using Objective for electronic document management.
• Proven track record supporting executive or senior leadership teams in confidential environments.
• Strong time management, prioritisation, and autonomous work capability.
• High-level verbal and written communication with diplomacy and tact when handling sensitive matters.

Responsibilities

• Executive Support: Deliver professional executive support to Leaders, including forward planning, diary management, priority triage, and meeting/event coordination.
• Travel Coordination: Organize intrastate, interstate, and international travel arrangements and documentation for division staff.
• Records Management: Ensure all division documents, briefings, and correspondence are correctly registered and managed using Objective EDRMS.
• Secretariat & Documentation: Coordinate agendas, briefing papers, reports, and minutes for executive meetings.
• Operational & Financial Support: Assist with financial processing, workflow tracking, and general administrative services under policy guidelines.
• Project Support: Conduct minor research, collect and analyze information, and contribute to division project goals.

Skills

Executive support

Diary management

Travel coordination

Records management

Secretariat

Communication

Discretion

Stakeholder liaison

Education

State Government experience

Tools

Objective EDRMS

Job description

Job Description

Primary Purpose The Executive and Project Support Officer provides high-level, confidential administrative and project support to Division Leaders. This role serves as a key liaison point between division executives and internal/external government and industry stakeholders, triaging urgent matters and ensuring smooth daily operational functions.

Executive Support: Deliver professional executive support to Leaders, including forward planning, diary management, priority triage, and meeting/event coordination.

Travel Coordination: Organize intrastate, interstate, and international travel arrangements and documentation for division staff.

Records Management: Ensure all division documents, briefings, and correspondence are correctly registered and managed using Objective EDRMS.

Secretariat & Documentation: Coordinate agendas, briefing papers, reports, and minutes for executive meetings.

Operational & Financial Support: Assist with financial processing, workflow tracking, and general administrative services under policy guidelines.

Project Support: Conduct minor research, collect and analyze information, and contribute to division project goals.

About the Candidate

State Government Experience: Prior experience in a State Government administrative or executive support setting.

Objective EDRMS Proficiency: Demonstrated experience using Objective for electronic document management.

Executive Administrative Background: Proven track record supporting executive or senior leadership teams in confidential environments.

Organisation & Initiative: Strong time management skills, ability to prioritize competing deadlines, and capacity to work autonomously under limited direction.

Communication & Discretion: High-level verbal and written communication skills with proven diplomacy and tact when handling sensitive matters.