APS 6 Practice Manager

Australian Department of Veterans' Affairs; Melbourne; On-site; AUD 105,000 - 119,000; Full time

Job summary

Australian Department of Veterans' Affairs – Melbourne VIC is seeking an experienced Practice Manager (APS6) to lead administrative and operational functions supporting Open Arms clients across the region. This on-site role offers some flexibility for arrangements where operations permit, reporting to the region's Director.

You will provide executive support, manage resources, and drive quality improvement while aligning with national policies and strategic goals for veterans services.

Qualifications

• Australian citizenship is required under the Public Service Act 1999.
• Baseline Vetting (AGSVA) security clearance must be obtained/maintained.
• Pre-engagement screening checks may be required for external candidates.
• Recruitment may be ongoing and/or non-ongoing; probationary period applies.

Responsibilities

• Coordinate operational and administrative support across Open Arms centres regionally.
• Provide regional leadership and strategic support, including business planning and reporting.
• Draft business cases, action briefs and responses for national office and ministerial requests.
• Support regional recruitment activities and HR requirements.
• Assist with regional budget development, accruals, approvals and acquisitions management.
• Embed quality improvement aligned with national policy and SOPs.

Education

Certificate IV equivalent qualification in office, practice and/or business management or similar field

Job description

Australian Department of Veterans' Affairs – Melbourne VIC

1d ago , from Australian Department of Veteran's Affairs

• Salary Range: $104,898 - $119,116 + 15.4% employer super contribution
• This vacancy has been identified to participate in VetPaths

• Location: Melbourne, VIC
• Salary Range: $104,898 - $119,116 + 15.4% employer super contribution
• This vacancy has been identified to participate in VetPaths

JOB OVERVIEW

Open Arms – Veterans & Families Counselling (formerly VVCS) is Australia’s leading provider of high-quality mental health assessment and clinical counselling services for Australian veterans and their families. Open Arms are focused on meeting client needs through a combination of proven clinical practices and new and emerging evidence-based approaches.

The Practice Manager (PM) is responsible to the Director for managing and coordinating operational and administrative functions that support the delivery of mental health clinical services to Open Arms clients across the region. The PM is part of the region’s leadership team.

The PM provides leadership to the geographically dispersed administrative team and provides strategic executive support to the Director. This executive support includes human, financial and logistical resource management coordination of regional input into national projects, initiatives and service improvements and the coordination of briefings, requests for information and other executive level requests and tasks. The PM is responsible for the quality improvement framework within the region including the monitoring and reporting of client service, staff and financial activities.

This role works on site in centre, with some flexibility for flexible work arrangements where operations permit.

DUTIES

As an APS 6 you will be required to:

• Coordinate operational and administrative support of the region across multiple Open Arms centres, including the line management of geographically dispersed staff where applicable.
• As part of the regional leadership team, provide support in key strategic areas, business planning and reporting. Provide executive assistance to the Director including the drafting of business cases, action briefs, responses to national office and ministerial requests.
• Facilitate human resource requirements for the region’s support team. Build capacity within the support team through learning and development, resource and team structure development. Support the Director in regional recruitment activities as required.
• Support the region’s financial requirements in line with the PGPA Act and Departmental policies, including budget development and maintenance, accruals, financial delegation and approvals and acquisitions management.
• Embed quality improvement principles in practice to align regional processes and operational functions with national policy and standard operating procedures.
• Develop, maintain and collaborate with stakeholders, especially those involved in service consultation processes and undertake other tasks as required to support the efficient delivery of Open Arms services in the region as directed by the Director.
• Apply the principles of cooperative and safe working practices consistent with APS Values and the Department’s mission, vision, approach and values.

DESIRABLE REQUIREMENTS

• Certificate IV equivalent qualification in office, practice and/or business management or similar field.

ELIGIBILITY

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• Any successful candidate external to DVA offered employment will be required to undergo pre-engagement screening checks, even if they currently have a security clearance. The screening checks are conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
• Any successful candidate will be required to obtain and/or maintain, a Baseline Vetting (AGSVA) security clearance as a minimum.

NOTES

This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:

• Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
• Aboriginal and Torres Strait Islander peoples
• People with disability
• People who identify as LGBTQIA+
• People from culturally and linguistically diverse backgrounds

We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.

The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support. More information can be found on the DVA Website.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at https://www.apsc.gov.au/recruitability.

CANDIDATE INFORMATION PACK

The candidate information pack is available below.