Practice Manager

Australian Department of Veterans' Affairs; Melbourne; In loco; AUD 110.000 - 150.000; Tempo pieno

Descrizione del lavoro

Australian Department of Veterans' Affairs – Melbourne VIC is seeking a Practice Manager for Open Arms – Veterans & Families Counselling. The role is based in Melbourne and leads a regional administrative team to support Open Arms services across the region.

You will provide executive support to the Director, oversee budgeting and reporting, and drive quality improvement in processes in line with national policy.

Competenze

• Australian citizenship is required under the Public Service Act 1999.
• External hires may need to undergo a pre-engagement screening check.
• Baseline Vetting (AGSVA) security clearance is required.
• Desirable: Certificate IV equivalent qualification in office, practice and/or business management or similar field.

Mansioni

• Coordinate operational and administrative support of the region across multiple Open Arms centres.
• Provide executive assistance to the Director including drafting of business cases, action briefs and responses to requests.
• Coordinate human resource requirements for the region’s support team and assist recruitment activities.
• Support the region’s financial requirements including budget development, accruals, and approvals.
• Embed quality improvement principles to align regional processes with national policy and procedures.
• Develop and collaborate with stakeholders involved in service consultation processes to support Open Arms delivery.
• Apply APS values and safe working practices in daily operations.

Formazione

Certificate IV equivalent qualification in office, practice and/or business management or similar field

Descrizione del lavoro

Australian Department of Veterans' Affairs – Melbourne VIC

Open Arms – Veterans & Families Counselling (formerly VVCS) is Australia’s leading provider of high-quality mental health assessment and clinical counselling services for Australian veterans and their families. Open Arms are focused on meeting client needs through a combination of proven clinical practices and new and emerging evidence-based approaches.

The Practice Manager (PM) is responsible to the Director for managing and coordinating operational and administrative functions that support the delivery of mental health clinical services to Open Arms clients across the region. The PM is part of the region’s leadership team.

The PM provides leadership to the geographically dispersed administrative team and provides strategic executive support to the Director. This executive support includes human, financial and logistical resource management coordination of regional input into national projects, initiatives and service improvements and the coordination of briefings, requests for information and other executive level requests and tasks. The PM is responsible for the quality improvement framework within the region including the monitoring and reporting of client service, staff and financial activities.

This role works on site in centre, with some flexibility for flexible work arrangements where operations permit.

The key duties of the position include:

• Coordinate operational and administrative support of the region across multiple Open Arms centres, including the line management of geographically dispersed staff where applicable.
• As part of the regional leadership team, provide support in key strategic areas, business planning and reporting. Provide executive assistance to the Director including the drafting of business cases, action briefs, responses to national office and ministerial requests.
• Facilitate human resource requirements for the region’s support team. Build capacity within the support team through learning and development, resource and team structure development. Support the Director in regional recruitment activities as required.
• Support the region’s financial requirements in line with the PGPA Act and Departmental policies, including budget development and maintenance, accruals, financial delegation and approvals and acquisitions management.
• Embed quality improvement principles in practice to align regional processes and operational functions with national policy and standard operating procedures.
• Develop, maintain and collaborate with stakeholders, especially those involved in service consultation processes and undertake other tasks as required to support the efficient delivery of Open Arms services in the region as directed by the Director.
• Apply the principles of cooperative and safe working practices consistent with APS Values and the Department’s mission, vision, approach and values.

Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• Any successful candidate external to DVA offered employment will be required to undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
• Any successful candidate will also be required to obtain and/or maintain, a baseline Vetting (AGSVA) security clearance as a minimum.

Desirable Requirement

• Certificate IV equivalent qualification in office, practice and/or business management or similar field.

Notes

This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:

• Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
• Aboriginal and Torres Strait Islander peoples
• People with disability
• People who identify as LGBTQIA+
• People from culturally and linguistically diverse backgrounds

We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.

Getting to know the Department of Veterans' Affairs

The Department of Veterans’ Affairs (DVA) exists to fulfil the nation’s duty to support our serving and ex-serving Australian Defence Force members and their families. We do this through programs of care, compensation, commemoration, income and Defence support services. Our aim is to enhance self-sufficiency, quality of life, financial wellbeing and community recognition for those we support.DVA is both a policy and service delivery agency. We have strong relationships with Australian ex-service organisations, Federal and State Government agencies and the veteran community.DVA’s vision is to honour veterans, and empower them and their families to continue life after service, within a society that understands and values their military service and their ongoing contribution to the community.