APS 5 Program Officer

Australian Department of Veterans' Affairs; Brisbane; Presencial; AUD 95.000 - 99.000; Jornada completa

Descripción de la vacante

Australian Department of Veterans' Affairs in Brisbane, QLD is seeking a Program Officer to support Open Arms service provision and assist the Team Leader with coordinating administrative and mental health clinical services for clients.

The role involves preparing reports, rostering, telephony and financial activities, contributing to service delivery, and working with the administration support team to deliver efficient and professional services.

Formación

• Currently hold or be able to obtain a Working with Vulnerable People registration or a Working with Children check.
• Australian citizenship is required to be employed in the Australian Public Service (APS).
• Pre-engagement screening checks and Baseline Vetting (AGSVA) clearance may be required.

Responsabilidades

• Responsible for performance reporting: data extraction for preparation and distribution of performance, financial, rostering and telephony reports across workgroup functions.
• Assist with processing of administrative and technical functions for Client Assist and day-to-day operational support.
• Support a cohesive working relationship within the team to align service delivery with national standards.
• Assist in line management of administration staff, including performance feedback and training needs.
• Monitor quality of work and conduct QA activities; undertake desktop, call audits, live supervision and provide feedback summaries.
• Support financial requirements and obligations, including invoice processing and maintaining records.
• Apply APS values and department mission, vision, approach and values.
• Contribute to rosters for business hours and shift workers following fatigue management and enterprise agreements.
• Assist onboarding and cessation of staff, including access requests and ICT equipment.
• Contribute to service delivery through queue management oversight and frontline call handling of administrative calls.
• Coordinate Daily Update and other staff communications, attend standups and meetings.
• Liaise with internal and external stakeholders and business partners on policy, project or operational issues.

Descripción del empleo

Australian Department of Veterans' Affairs – Brisbane QLD

1d ago , from Australian Department of Veteran's Affairs

• Salary Range: $95,440 to $99,461 + 15.4% employer super contribution
• This vacancy has been identified to participate in VetPaths

• Location: Brisbane, QLD
• Salary Range: $95,440 to $99,461 + 15.4% employer super contribution
• This vacancy has been identified to participate in VetPaths

JOB OVERVIEW

Client Assist is responsible for supporting Open Arms service provision nationally. The Program Officer is responsible for supporting the Team Leader with the coordination of operational and administrative functions which support the delivery of administrative and mental health clinical services to Open Arms clients.

The Program Officer assists the business hours administrative support team to provide efficient and professional services to callers to the 24/7 Open Arms and Safe Zone telephony lines. In addition, they are responsible for assisting in the preparation and development of reports relating to client services, rostering, staffing, telephony and financial activities.

Successful candidates will demonstrate strong interpersonal and collaborative skills, initiative, personal drive and integrity.

DUTIES

• Responsible for performance reporting: extraction of data for preparation and distribution of performance, financial, rostering and telephony reports across workgroup functions.
• Assist with processing of administrative and technical functions for Client Assist, and sharing responsibility for the day-to-day operational support of Client Assist.
• Support a cohesive and positive working relationship within the team to ensure service delivery aligns with national service standards.
• Assist in the line management of administration support team members, including performance management feedback and identification of training needs.
• Monitor quality of work and conduct quality assurance activities for the administration support team. Undertake desktop, call audits, live supervision and develop feedback summaries.
• Support Client Assist’s financial requirements and obligations in line with the PGPA Act and Departmental policies, including actioning of invoice processing and keeping Departmental records up to date.
• Apply the principles of cooperative and safe working practices consistent with APS Values and the Department’s mission, vision, approach and values.
• Contribute to the creation and maintenance of rosters for business hours staff and shift workers in accordance with fatigue management best practices and in line with the relevant Enterprise Bargaining Agreement.
• Contribute to the onboarding and cessation of staff including the completion of access requests, supporting training and mentoring of new starters and issuing ICT equipment.
• Contribute to service delivery through Queue Management oversight, service delivery adjustments and frontline call taking of administrative calls when appropriate.
• Coordination of Daily Update and other all staff communication, including attendance at daily standups and meetings.
• Liaise with internal and external stakeholders and Business Partners on policy, project or operational issues.

MANDATORY REQUIREMENTS

• Currently hold or ability to obtain a Working with Vulnerable People registration OR
• Currently hold or ability to obtain a Working with Children check.

ELIGIBILITY

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
• Any successful candidate external to DVA offered employment will be required to undergo pre-engagement screening checks, even if they currently have a security clearance. The screening checks are conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
• Any successful candidate will be required to obtain and/or maintain, a Baseline Vetting (AGSVA) security clearance as a minimum.

NOTES

This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack.

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:

• Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
• Aboriginal and Torres Strait Islander peoples
• People with disability
• People who identify as LGBTQIA+
• People from culturally and linguistically diverse backgrounds

We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.

The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support. More information can be found on the DVA Website.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at https://www.apsc.gov.au/recruitability.

CANDIDATE INFORMATION PACK

The candidate information pack is available below.

Candidate Information Pack Opens in new window

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