AO5 Document Controller

Davidson; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

12-month contract

Extension potential

Inclusive workplace

Professional development

Job summary

The Department of Transport and Main Roads (TMR) in Brisbane is seeking an Advisor (Document Control) to support the Logan and Gold Coast Faster Rail Project and ensure the accuracy, quality and integrity of project documentation.

You will manage document workflows, ensure regulatory and contractual compliance, and train project team members on document control procedures across InEight TeamBinder, Microsoft Teams, SharePoint and Content Manager.

Qualifications

• Must have strong document management and governance experience.
• Ability to coordinate with diverse project stakeholders.
• Experience training staff on document control procedures.
• Proven ability to manage high volumes of information in fast-paced projects.

Responsibilities

• Review and update project document control plans and procedures.
• Manage document workflows, reviews, approvals, tracking and quality checks.
• Support project users to process documents accurately and timely.
• Develop and maintain workflows in the document management system.
• Coordinate information across InEight, Teams, SharePoint and Content Manager.
• Facilitate training on document control procedures and TeamBinder.

Skills

Document control

Quality governance

Stakeholder coordination

Training support

Team collaboration

Tools

InEight Document (TeamBinder)

Job description

About the Company

The Department of Transport and Main Roads (TMR) is focused on creating a single integrated transport network accessible to everyone and making a positive difference to the lives of Queenslanders.

About the Company

The Department of Transport and Main Roads (TMR) is focused on creating a single integrated transport network accessible to everyone and making a positive difference to the lives of Queenslanders.

Queensland's passenger rail network is undergoing significant transformation, with major infrastructure investment planned to support population growth and future transport demands.

The Logan and Gold Coast Faster Rail Project forms a key part of this investment. The $5.75 billion project will deliver extensive track upgrades, eight new train stations, five level crossing removals, park 'n' ride upgrades and new active travel pathways across a 20km corridor.

TMR fosters an inclusive workplace culture, supports career development and work-life balance, and is committed to reconciliation and creating opportunities for Aboriginal peoples and Torres Strait Islander peoples to thrive.

About the Role

Reporting to the Project Controls Office Manager, you will join the Project Document Control team and support the successful delivery of the Logan and Gold Coast Faster Rail Project. As Advisor (Document Control), you will help ensure the accuracy, quality and integrity of project documentation while maintaining compliance with regulatory requirements, contractual obligations and internal procedures.

Your responsibilities will include:

• Reviewing and coordinating updates to Project Document Control Management Plans and procedures.
• Managing document workflows, reviews, approvals, tracking and quality checks across complex project documentation.
• Supporting project users to ensure documents and communications are processed accurately, efficiently and within required timeframes.
• Developing and maintaining workflows within the document management system.
• Coordinating project information across InEight Document (TeamBinder), Microsoft Teams, SharePoint and Content Manager.
• Facilitating training for project team members on document control procedures and TeamBinder.
• Supporting document storage, record keeping and archiving in accordance with TMR and Queensland Government requirements.
• Preparing correspondence, reports, audits, submissions and document/drawing number requests.
• Supporting InEight configuration and identifying continuous improvement opportunities across document control processes.
• Contributing positively to the broader Document Control team and supporting ongoing process improvement.

About You

You will be a well-organised document control professional who can confidently manage high volumes of information within a fast-paced project environment.

Previous experience using InEight Document (TeamBinder) is mandatory.

Experience working within a major project environment will be highly regarded. You will bring a strong understanding of document management processes, quality control and governance, together with the ability to work collaboratively with a broad range of project stakeholders.

You will also demonstrate the ability to build enduring relationships, drive accountability and outcomes, contribute strategically and maintain sound governance.

This is an office-based position located at 140 Creek Street, Brisbane.

The Benefits

• Join TMR on a 12-month contract with the possibility of extension.
• Contribute to one of Queensland's significant rail infrastructure projects.
• Work within a major, complex project environment and collaborate with a multidisciplinary project team.
• Build your experience across sophisticated document and information management systems.
• Join an inclusive workplace that supports professional growth, development and healthy work-life balance.