Advancement Services Officer: Data, Records & Admin

The University of New England; Armidale; Hybrid; AUD 63,000 - 89,000; Full time

Benefits offered by this job

Free on campus parking

Employer superannuation contributions

Salary packaging

Flexible family arrangements

Excellent training and career advancem

Study leave

Job summary

The University of New England (UNE) Advancement Services role provides essential administrative support to the UNE Foundation, handling data entry, records management, donation processing and financial administration tasks. You will work under the Advancement Business Partner to ensure accurate records and smooth daily operations.

The role focuses on confidential data handling, routine reporting and system maintenance, with flexible or hybrid work arrangements considered.

Qualifications

• Experience providing administrative support in an office/university/not-for-profit environment.
• Strong data entry and records management with excellent attention to detail.
• Experience using databases, spreadsheets, CRM systems and financial software.
• Ability to follow established procedures accurately and consistently.
• Experience with financial administration tasks such as transaction processing, reconciliation and reporting.
• Good organisational skills and ability to meet deadlines.
• Strong written and verbal communication to respond to routine internal enquiries.
• Experience handling confidential information with discretion.
• Comfort with digital systems and willingness to learn new platforms.
• Commitment to UNE values and a respectful, inclusive workplace.

Responsibilities

• Provide administrative and operational support to UNE’s advancement services and UNE Foundation administration functions.
• Support day-to-day administrative processes including data entry, records management, donation processing, reconciliation support, routine reporting, document preparation and financial administration tasks relating to UNE Foundation funds.
• This position is administrative and operational, not fundraising, donor solicitation, alumni engagement or event coordination.
• Assist with maintaining accurate information in relevant systems and respond to routine internal enquiries.

Skills

Data entry

Records management

CRM systems

Financial systems

Attention to detail

Communication skills

Confidentiality

Digital systems

Willingness to learn

Organisational skills

Tools

Databases

Spreadsheets

Finance systems

Job description

The University of New England (UNE) Advancement Services role provides essential administrative support to the UNE Foundation, handling data entry, records management, donation processing and financial administration tasks. You will work under the Advancement Business Partner to ensure accurate records and smooth daily operations.

The role focuses on confidential data handling, routine reporting and system maintenance, with flexible or hybrid work arrangements considered.