Administrator

Anaconda; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive rewards

Career development

Vibrant team culture

Great location

Employee benefits

Job summary

Anaconda is seeking a proactive Operations Administrator in Victoria to support store operations, ticketing accuracy, and new store openings. You will coordinate communications, manage ticketing processes, and work with Buyers and suppliers to ensure smooth store readiness.

The role requires at least 1 year in retail, strong communication, accuracy, and the ability to juggle multiple tasks in a fast-paced environment. Victoria-based candidates are preferred with full working rights in Australia.

Qualifications

• Excellent written and verbal communication, with the ability to share information clearly and confidently.
• Commitment to accuracy when working with promotional information and deadlines.
• Ability to manage competing tasks, prioritise effectively and meet timeframes.
• Proactive, goal-oriented approach with problem-solving skills and process improvement.
• Confident working autonomously while contributing to a dynamic team.
• Strong relationship-building and influencing skills with stakeholders at different levels.
• Proficiency in Microsoft Outlook, Excel, Word and PowerPoint.

Responsibilities

• Coordinate clear, accurate and timely communications to stores about processes, upcoming promotions and priorities.
• Ensure promotional ticketing is consistent, customer-focused and accurate, including pricing and expiry dates.
• Collaborate with Buying Assistants to implement consistent ticketing processes and support compliance with the Promotional Ticketing Guide.
• Collate ticket projections in Excel and communicate requirements and deadlines to stores within agreed timeframes.
• Coordinate ordering and inventory of ticketing and Visual Merchandising stationery with external suppliers.
• Provide administrative support for new store openings and relocations with internal teams and suppliers.
• Identify process improvements and cost-saving opportunities to improve efficiency.
• Attend weekly Marketing and new store meetings and capture actions and follow up with stakeholders.
• Assist with ad hoc operational administration, including communications and data collation.

Skills

Communication skills

Attention to detail

Multi-tasking

Proactive problem solving

Autonomy

Stakeholder management

MS Office proficiency

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

We offer a vast array of jobs and career opportunities that are as diverse and exciting as the products we sell.

Whether you're looking for a role that aligns with your skills and interests or you're open to exploring new challenges, you'll find a variety of options to choose from. Use the search options below to discover roles tailored to your expertise or preferred location, and take the first step toward a rewarding career with us. Explore the possibilities and find the perfect fit that matches your ambitions and goals.

Job no: 521180
Work type: Full time
Location: VIC - Metro
Categories: Retail Operations

Bring your retail knowledge, organisation and can-do energy to a role that keeps our stores moving.

• Competitive rewards: Attractive base salary, superannuation and quarterly profit share.
• Career development: Opportunities for career progression, learning and development.
• A vibrant team culture: A collaborative environment where we embrace pace, welcome fresh ideas and encourage initiative.
• A great location: Centrally located South Melbourne Support Office, close to South Melbourne Market.
• Fantastic benefits: Team member discounts, Employee Assistance Program (EAP), gym discounts and more.

Anaconda, Australia's leading outdoor adventure retailer, is looking for a proactive Operations Administrator to help create seamless store operations, deliver accurate and timely promotional ticketing, and support exciting new store openings and relocations.

About the Role:

• Keep everyone connected: Coordinate clear, accurate and timely communications to stores about processes, upcoming promotions, sales initiatives and key priorities.
• Own the detail in promotional ticketing: Help ensure tickets are consistent, customer-focused and accurate. Including pricing, offers, expiry dates, sizes, quantities, spelling and formatting before they reach stores.
• Make ticketing simpler and smarter: Work with Buying Assistants and relevant teams to implement consistent processes, coach stakeholders on ticketing procedures and support compliance with the Promotional Ticketing Guide.
• Turn plans into action: Collate ticket projections in Excel and communicate ticketing requirements and deadlines to stores within agreed timeframes.
• Keep supplies moving: Coordinate ordering and inventory of ticketing and Visual Merchandising stationery with external suppliers, monitoring availability and identifying opportunities to manage costs.
• Help new stores hit the ground running: Provide administrative support for new store openings and relocations, working with internal teams and suppliers to help deliver a smooth setup.
• Find better ways to work: Identify practical process improvements and cost-saving opportunities that reduce time spent on tasks in stores and improve operational efficiency.
• Teamwork and Collaboration: Attend weekly Marketing and new store meetings, represent store and operational needs, capture actions, flag challenges, and follow up with stakeholders.
• Support the wider team: Assist with ad hoc operational administration, including communications, data collation, process updates and manuals.

What You Will Bring:

• At least 1 year of experience in a similar or relevant role within the retail industry.
• Excellent written and verbal communication, with the ability to share information clearly and confidently.
• A commitment to accuracy, especially when working with promotional information and deadlines.
• The ability to manage competing tasks, prioritise effectively and meet set timeframes.
• A proactive, goal-oriented approach, with sound problem-solving skills and an eye for process improvement.
• Confidence working autonomously while contributing positively to a dynamic team.
• Strong relationship-building and influencing skills, with the ability to work with stakeholders at different levels.
• Proficiency in Microsoft Outlook, Excel, Word and PowerPoint.

• Updated resume
• Full working rights within Australia
• Must be based in Victoria

With 100 stores across Australia, Anaconda is more than a retailer - we're a destination for adventure enthusiasts. Our mission is to provide the largest range of outdoor products in Australia and inspire our customers to explore the world. When you join our team, you will become part of the Spotlight Retail Group, which comprises Anaconda, Spotlight, and Harris Scarfe.

Advertised: 28 Oct 2026 AUS Eastern Daylight Time
Applications close: 22 Nov 2026 AUS Eastern Daylight Time