Administrator

Hastings Deering (Australia) Ltd; Darwin; On-site; AUD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary package

NT Area Allowance 24.5%

Training & career development

Flexible working arrangements

Employee Assistance Program

Job summary

Hastings Deering (Australia) Ltd in Darwin, NT is looking for an Administrator to support payroll and administrative functions in a 12-month fixed-term contract (38 hours/week, Monday–Friday). You will manage payroll, timecards, leave, rosters, and stakeholder inquiries while ensuring compliance and efficient office operations.

Experience in administration, Microsoft Office, and ERP systems is required; AX Dynamics experience is advantageous.

Qualifications

• Minimum 1 year experience in an administration or business support role.
• Experience with ERP systems; AX Dynamics is advantageous.
• Strong communication and high attention to detail are essential.

Responsibilities

• Manage payroll administration for operational teams, ensuring accurate processing of employee information.
• Process timecards and leave forms for each pay cycle.
• Monitor and maintain workforce rosters to support operational requirements.
• Support employee inquiries on payroll, leave and Enterprise Agreement matters.
• Maintain compliance with safety and administrative standards.
• Provide general administrative support to the Administration Team Leader and broader team.

Skills

Administrative experience

Microsoft Office proficiency

Systems knowledge

Industry understanding

Strong communication

Attention to detail

AX Dynamics

Education

Office Administration qualification

Tools

AX Dynamics

Job description

Company :

Hastings Deering (Australia) Ltd

Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

We're looking for an experienced Administrator to join our team in Darwin, NT, supporting the day-to-day payroll and administrative functions that keep our operations running smoothly. This is a 12 month Fixed Term Contract, Monday to Friday role working 38 hours per week.

Who are we and why work with us?

Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

When you join our team at Hastings Deering, you'll benefit from:

• Competitive Salary & Security – A rewarding salary package with yearly reviews, plus a 24.5% NT Area Allowance and a range of benefits designed to support your health, well-being, and financial security.
• Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.
• Flexibility & Work-Life Balance – Flexible working arrangements that support a healthy balance between your personal and professional commitments.
• Stable & Long-Term Career – Benefit from the security of a stable, long-term position with a leading OEM.
• Leadership Development – Access to ongoing leadership and professional development opportunities.
• Innovation & Improvement – Be part of a business focused on continuous improvement and operational excellence.
• Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, including our Employee Assistance Program, free health checks, and discounted private health insurance.
• Team & Culture – Join a collaborative and inclusive team environment that values connection and support.
• Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.
• Insurance Benefits – Salary continuance insurance.

What you'll be doing:

As an Administrator at Hastings Deering, you will:

• Manage payroll administration – Provide payroll support to operational teams, ensuring accurate and timely processing of employee information.
• Process timecards and leave requests – Review and process timecards, leave forms, and payroll documentation for each pay cycle.
• Monitor employee rosters – Maintain and monitor workforce rosters to support operational requirements.
• Support employee enquiries – Assist employees with payroll, leave, and Enterprise Agreement queries in a professional and timely manner.
• Maintain compliance and safety standards – Ensure quality processes and safety procedures are consistently applied within administrative functions.
• Provide general administrative support – Assist the Administration Team Leader and broader team with ad hoc administrative tasks as required.

What you'll need:

A successful teammate will have experience in:

• Administrative experience – Minimum 1 year of experience in an administration or business support role.
• Microsoft Office proficiency – Strong computer skills with demonstrated experience using Microsoft Office applications.
• Systems knowledge – Exposure to ERP systems, with AX Dynamics experience advantageous but not essential.
• Industry understanding – Previous experience within mining, heavy equipment, or similar operational environments and familiarity with workforce rosters highly regarded.
• Strong communication skills – Excellent interpersonal skills with the ability to effectively support stakeholders and employees.
• High attention to detail – Ability to maintain accuracy when handling payroll and administrative documentation.
• Relevant qualifications – Certificate or qualification in Office Administration, Business Administration, or a related discipline is desirable.

Interested? Here's What's Next:

If you're interested in growing your career with a large OEM, we'd love to hear from you!

Enquiries: 1300 071 618
Contact: Alex Kostowski – Senior Talent Acquisition Partner

Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.