Administrative Support Officer - Graduate Bridging Program

Careers; City of Melbourne; Hybrid; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Hybrid work arrangement

Sunshine Capability Hub on-site access

Salary packaging options

Free on-site parking

Job summary

Ambulance Victoria is seeking an Administrative Support Officer for the Graduate Bridging Program. The role provides high-level administrative assistance within the Operational Capability Department and operates on a 0.7FTE part-time basis as a fixed-term position ending June 2027.

Hybrid working is available with essential attendance at the Sunshine Capability Hub. Applicants should have related qualifications and demonstrated admin support experience in a large organisation, plus strong MS

Qualifications

• Demonstrated experience providing secretarial and administrative support within a large organisation.
• Proven experience using financial and management information systems, word processing and spreadsheets (MS Office).
• Experience with Oracle database and an enterprise learning management system is desirable.
• Intermediate to advanced computer skills including MS Office applications (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Provide high level administration support, coordinating information, collating presentations and documentation, and preparing communications and reports.
• Maintain an effective filing system in consultation with Central Records to ensure information is recorded in HPRM and kept confidential.
• Deliver excellent customer service to internal and external stakeholders as the initial contact for the Lead Commencing Practice.

Skills

Secretarial support

Administrative support

Microsoft Office

Outlook

PowerPoint

Word

Excel

Oracle database

Education

Related qualifications

Tools

Oracle database

Job description

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.We are seeking an Administrative Support Officer - Graduate Bridging Program to provide effective high-level administrative support for our Graduate Bridging Program within the Operational Capability Department.This is a Part-Time (0.7FTE), Fixed Term position ending June 2027. While WFH/Hybrid are available, it is essential that the successful applicant maintains a presence at our Sunshine Capability Hub in line with our hybrid working model.About the roleReporting to the Commencing Practice Lead, responsibilities of this position include, but not limited to:Provide high level administration support and assistance, including coordinating information, collating presentations and documentation, and preparing communications and reports as requestedMaintain an effective and efficient filing system in consultation with Central Records to ensure all information is centrally recorded in HPRM, stored confidentially and readily accessibleProvide a high degree of quality customer service to internal and external stakeholders whilst acting as the initial point of contact for the Lead Commencing PracticeAbout youTo be considered for this position you will possess related qualifications with subsequent relevant experience, or an equivalent combination of training and relevant experience:Demonstrated experience and expertise in providing secretarial and administrative support within a large organisation or department.Proven experience in using computerised financial and management information systems, word processing and spread sheeting applications including intermediate to advanced computer skillsPrevious experience with an Oracle database and enterprise level learning management system (desirable)Proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel and the InternetWorking at Ambulance VictoriaAs a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you!Important informationBy applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.This position is classified AV2 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2025.The position description can be found on the AV Careers website.How to applyYour application is an integral part of the selection process and should include:Cover letter outlining your experience and interest in the positionCurrent resumeApplications must be submitted by 11.59pm (AEDT) on Monday 12 October 2026. Applications must be submitted via the AV Careers website to be considered. Emailed applications will not be accepted.For further information, please refer to `Applying for a position with Ambulance Victoria`. For any further queries please contact recruitment via [e-mail] or 03 9840 3653.At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at [e-mail] and a member of our Recruitment & Selection team will be in touch.