Administrative Officer - Walloon State School, Education

Queensland Government; Walloon; On-site; AUD 42,000 - 56,000; Full time

Job summary

Walloon State School in Queensland is seeking a diligent Administrative Officer to provide day-to-day admin support as directed by the Principal or Business Manager. You will play a key role in maintaining smooth school operations and supporting staff.

Responsibilities include managing reception inquiries, enrolments, correspondence, records, and routine financial tasks, while collaborating with staff and external stakeholders to uphold school policies and service standards.

Qualifications

• Experience in school administration is preferred.
• Knowledge of Department of Education systems (OneSchool) is desirable.
• Excellent communication and organisational skills.
• Ability to work as part of a busy school team.

Responsibilities

• Provide day-to-day administrative and support services as directed by the Principal or Business Manager.
• Manage routine administration including reception, enquiries, enrolments, correspondence, records, transport scheduling.
• Support staff with timesheets, leave, rosters and approved relief arrangements.
• Process payments, orders, invoicing, banking, receipting, and stocktakes.
• Prepare and check school documentation and liaise with internal and external stakeholders per policies.

Skills

Communication skills

Organisational skills

Customer service

Tools

OneSchool

Job description

Walloon State School is a vibrant and growing primary school located in the heart of the Walloon community, just a short drive from Ipswich.

We pride ourselves on providing a welcoming, inclusive, and supportive environment where students, staff, and families work together to achieve positive outcomes.

At Walloon State School, we value teamwork, professionalism, and a positive attitude.

We are committed to fostering a workplace culture where staff feel supported, respected, and encouraged to develop their skills.

Your opportunity:

• Provide day-to-day administrative and support services as directed by the Principal or Business Manager.
• Manage routine school administration, including reception enquiries, appointments, correspondence, records, enrolments, mail and email, and approved student transport arrangements.
• Support school support staff with administrative requirements, including timesheets, leave applications, rosters and approved relief arrangements.
• Process routine financial and operational matters, including payments, orders, receipting, banking, invoice reconciliation, financial data entry, maintenance and safety inspections, facility bookings and stocktakes.
• Prepare and check a range of school documentation and communicate with internal and external stakeholders, providing information and support in accordance with school policies and Principal directives.

Please view the role description for a full list of responsibilities.

The perfect fit:

• Previous experience working in a school administration environment will be highly regarded.
• Knowledge of Department of Education systems, including OneSchool, and an understanding of general office administration procedures are desirable but not essential. Training and support will be provided to the successful applicant.
• Applicants should possess strong communication and organisational skills, demonstrate a commitment to providing excellent customer service, as you will be the first point of contact with parents and visitors, and be able to work effectively as part of a team in a busy school environment.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.